This article provides a step-by-step guide to get your academy up and running.
Once you’ve created your account by signing up for our free trial on our pricing page, you need to confirm your email address. Once verified, you can log in to your account.
By default, the academy is included in all trials and plans.
You can always purchase more academies by going to My account > Billing & subscription.
Find out how to build an academy in 3 simple steps:
You can also follow our detailed step-by-step guide below:
Step 1: Create your first academy
An academy is an all-in-one virtual learning portal you can fully brand with your company logo, fonts, and colors. You can also assign your courses and exams to specific groups.
Click on Create your first Academy. You will need to give a title for your academy. This will become your academy URL.
You can add your logo and set colors and fonts to customize your academy.
For detailed information, read more about how the academy works and how to customize the academy portal.
To preview the academy for participants, you can add yourself as a participant and log in by clicking on Go to Academy button in the top right corner.
Step 2: Create groups
You can create various groups so that your participants can only access the content relevant to them.
Click on Create your first group to get started. You need to provide a title for each group.
You can create more groups by going to Groups > Create new group. If you want to access a specific group, click on its title.
Read more on how to create groups in the academy.
Step 3: Create learning content
You can create two types of learning content: an exam and a course.
An exam allows you to test your participants' knowledge using various question types, track their progress, and view results. You can use exam for any tests, questionnaires, or assessments.
A course enables you to design various training sessions with different media, such as photos, videos, or practice questions. You can use a course whenever you need to train your participants.
Follow this step-by-step guide to see how to create an exam.
Follow this step-by-step guide to see how to create a course.
Step 4: Add learning content to an academy
Once you’ve created your learning content, it can be added to your specific groups. That way, the participants added to a specific group can only view the learning content that is assigned to them.
Go to Academies > Manage > Groups > Manage > Learning content > Add learning content.
Your exams and courses will be shown. Select the ones you want to add.
To select all existing learning content, tick off the box Title.
You can adjust the sequence in which you want your learning content to appear by clicking on the chosen course or exam and dragging it up or down.
It is also possible to Enable learning path, which allows you to fix the sequence of your learning content.
Read more on how to create a learning path for participants.
Step 5: Add participants
Once you add your participants, they will automatically be invited to your academy.
There are a few ways how to add your participants and thus share your learning content.
Adding participants manually
You can add participants at a group level by going to Academies > Manage > Groups > Manage > Participants > Add participants.
Adding participants at an academy level can also be done by going to Academies > Manage > Participants > Add participants.
Setting up an integration
If you have a CRM system with all your participant data, you can use one of our API calls: Add participant or Add participant without notifying. They automatically add participants to academies (the second option does not send an invitation email). They can also be used to add participants to groups.
Go to the API section within your selected academy to set up an integration.
Read more to discover what an API is and which API calls Easy LMS has.
SSO (single sign-on)
If you want your participants to log in with the same credentials they use to access your company’s other websites and software, you can use SSO. It is possible to set up one SSO provider at the academy or account levels. Find out more on SSO possibilities with Easy LMS. SSO works well in combination with the API call to Add participant to Academy without notifying (no invite) used to add participants to groups. Read more on how to add participants and share your content with academy.
Step 6: Track progress
With academy group administrator rights, you can view a Progress report for each group participant. You can use this to identify who to remind to complete the assigned learning content.
Go to Academies > Manage > Groups > Manage > Progress report.
Read more on how to use the academy participant progress report.
The progress report is only available with the Advanced plan.
Step 7: Analyze results
The academy gives you a centralized place to view results from all learning content.
To view results per group, go to Academies > Manage > View all groups > Group title. You can choose to analyze exam results, course results, participant progress, or (visual) reports for the group.
To view results within the whole academy, go to Academies > Manage > View all groups > Results.
Read more about academy reports.