The Micad Audit scoresheet contains several areas of totals/scoring which apply to different aspects of the audit. These scores are calculated using different aspects of the data collected.
Overall Score - Labels D & G
The figure shown in Label D (in the green box) is the Overall Score for the audit. To achieve this score, the total number of elements that have been scored across all rooms is counted, then the number of elements that passed is counted.
Label G shows where these figures are listed: Questions Answered/Questions Passed. These figures are calculated to give a percentage. In the example shown, 169 as a percentage of 174 = 97.13%, so the Overall Score is 97.13%.
The Overall Score focuses on elements in the round, and does not tell you anything about Responsibility Groups. It is possible to record more than one fail against the same element – for instance, if more than one Responsibility Group fails on it. However, the Overall Score does not measure this. It simply measures whether the element is, or is not, up to the standard, regardless of whose responsibility it is to meet that standard. So in the Overall Score each element can only ever score Pass or Fail, 1 or 0. It will score 1 (Pass) if all Responsible Groups who are assigned to it pass. It will score 0 (Fail) if any of them fail – it makes no difference how many of them do.
Individual Responsible Group scores - Labels A, B & C
Responsible Groups have their own scores. Labels A, B & C look at the Responsible Groups individually.
The calculation works in the same way as the Overall Score, but this time it only counts the elements each Responsible Group has been attributed to and answered against. In the example shown, the total number of elements across all rooms is 174 (seen at Label G). However, Cleaning is only assigned to 169 of them, which means the maximum Cleaning score is 169 (Label A).
Out of those 169 answers, Cleaning failed 3, giving it an actual score of 166 (Label B). The score for Cleaning is therefore 166 as a percentage of 169, which is 98.22% (Label C).
This makes the percentage score against each Responsible Group more accurate because the figures are only based on the items that have been answered for each Group.
(It is possible to assign more than one answer, and more than one action, to the same Responsible Group on the same element. However, for the purposes of that Group’s score this counts as only one fail, as it is only one element. If an element has actions for more than one Responsible Group, then each Group’s score counts the fail assigned to it. Neither of these scenarios makes any difference to the Overall Score, which simply counts the element as failing – a 0 score – in either case.)
Note that the percentages for each Responsible Group are not intended for comparison with the Overall Score, they are not measuring the same thing. In fact, the Overall Score will often be lower than any one Group score, since it reflects every failing element, whereas each Group score reflects only some. The Overall Score gives an overall picture of the area, while the Group scores show you what share of responsibility each Group has for that.
Follow On Score - Label E
Micad Audit has the ability to create a Follow On audit from the original audit. Follow On audits only look at the elements that failed in the original audit. If some of these elements pass in the Follow On audit, these passes are then added to the original passes to create the Follow On Score.
Elements Audited Percentage - Label F
The figure shown for Label F is a percentage of the total number of elements across all rooms that have been audited.
This figure should be used in conjunction with the Overall Score to get a true reflection of the area audited, e.g. an overall score could read 100% which looks fantastic, but the Elements Audited could read as 4%.
Used together, it portrays the legitimacy of the audit, in this example it’s likely only one room or just a few elements were audited, all items audited passed giving the 100% overall score, however, the 4% is telling you how little was audited.