The Procurement Item tab is where you define what is being procured, including the name and identifier of the procurement object, the description, and nature of the contract of the goods or services required.
If your procurement is divided by lots, then you can repeat these steps for each lot from within the Procurement Item (Divided by lots) tab
Procurement Item
Give the tender a name
Enter a reference number/diary number for the purchase if case management systems are in use, else it will be generated automatically
You can check if the diary number you provided can be found in case management
Enter a short name which describes the entirety of the procurement. The name serves as a search title for tenders published in the TED database.
Description of the acquisition
You can search for a pre-stored text in the system or enter it yourself.
A description of the nature and quantity of the procurement or a description of the needs and requirements that this procedure is intended to fulfil. If it is a notification about a contract change, add here a description of the procurement before and after the changes.
Nature of the contract
Select the Type of Procurement corresponding to the publishing of tender
Main category of procurement (e.g. contract). If it is a mixed procurement (e.g. a procedure for both contracts and services), the main category can be, for example, the one rated as the highest in value. This information must be provided for the entire procedure.
Additional information about the procurement or part
If necessary, enter additional information regarding the purchase
Duration
This point is visible only if the contract has NOT been divided into parts
Enter the duration of the contract, framework arrangement or dynamic procurement system either:
(Estimated) Start date and (Estimated) End date
(Estimated) Period
Day or Month can be selected
Duration unknown or unlimited
Select Unknown or Unlimited from the drop-down menu
Section Information
The selection comes automatically in accordance with the selection made during the creation phase of the form
This contract is divided into parts : Yes/No
If there is No selection there is no connection, i.e. the parts of the contract are not updated to the areas of the criteria of the procurement target.
The bidder must bid for all parts: Yes/No
This selection limits whether it is possible to leave partial offers
If the contract is divided into parts, when adding a new part of the contract, a corresponding part of the criteria for the procurement object is automatically created. Naturally, this also works the other way around (new part area → new part of the contract). Even when deleting a part or sub-area of the contract, the deletion also affects the other.
Maximum number of parts to be awarded to one bidder
The maximum number of parts for which bids can be submitted
Enter the maximum number of parts for which the bidder can submit a bid
Limits the bidder only if it has been selected that the parts of the contract and the parts of the procurement object are linked
Maximum number of parts to be granted to one bidder
If the bidder tries to submit an offer in more parts than what is specified, the bidding service informs the bidder about this. The offer cannot be sent until the number of parts to be offered is equal to or less than the set maximum number of parts to be offered
Article Ref: 120820251016