Follow the steps below to begin your vetting application:
Navigate to the 'Your Applications' section via the left-hand side menu.
Click the 'New Vetting Application' button.
Step 1: Application Details
1. Most of your details will be pre-populated for you from your profile. Please ensure that the details are correct.
2. The organisation will also be pre-populated from your profile; however, you will be required to select the role from the dropdown.
📌 Please choose the role from the dropdown that closely matches the role you have been allocated
3. Tick the confirmation and consent boxes before clicking 'Next Step'
Step 2: Provide Documents
Within step 2 of the application, there are two sections required:
NVB1 Form
Supporting Evidence
NVB1 Form
1. Click the 'Download Form' button within the application to download the NVB1 Form.
An NVB1 Form similar to the one below will be downloaded.
📌 You need to download, print and sign the NVB1 Form before filling it out and re-uploading it to the system.
This must be a wet signature (pen etc.). Electronic signatures are not accepted. This is a requirement of the National Vetting Bureau and applications not fufilling this will be cancelled.
Image Reference | Section of NVB1 Form | Notes |
1 | Personal Information | This information is automatically pre-populated from the details in your profile.
If incorrect, please update your profile on SmartSafeguarding and re-download the NVB1 form to update the information listed. |
2 | Facility Name | Ensure the correct facility name is listed |
3 | Declaration Checkbox | Tick the checkbox to confirm that you have read the declaration |
4 | Applicant Signature | Sign the NVB1 form with a wet (pen/Handwritten) signature. |
5 | Date | Date the NVB1 form |
2. Use the 'Upload Form' button to upload your completed NVB1 Form.
Supporting Evidence
You are required to upload two pieces of supporting evidence:
Proof of Address: A document to verify your identity and current residential address, which includes:
Bank Statement from a Recognised bank (Statements from private money lenders or Revolut are not accepted) | Utility Bill (i.e Gas, electricity, television, broadband, waste, & tv license. Must be issued within the last 6 months. Mobile Phone bills are not accepted. |
Building Society Statement | Credit Union Statement |
Credit Union Passbook | Correspondence from a Government Department |
A letter from the local Council confirming residency |
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📌 Please note that the NVB requires that the proof of address documents must be dated within 6 months of the date of the application being made
Photo Identification: A document to verify your identity, including a photo ID, which includes:
Passport (From Country of Citizenship) | Irish Certificate of Naturalisation |
Irish Certificate of Naturalisation | National Identity Card (EU/EEA/Swiss citizens) |
Irish Driving License or learner Permit (New Credit Card Format) |
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1. Choose the relevant document from the dropdown menu, and use the 'Upload File' button to add the document to your application.
2. Once you have uploaded the relevant documents, click 'Complete Application'
Your application will then be sent to your facility administrator, who will review your application and validate your documents.
