Vetting Application Process Overview
The Smart Safeguarding vetting process involves the following stages:
Applicant Submission - You complete and submit your application
Facility Validation - Your facility reviews and validates your documentation
Ireland Active Review - Ireland Active conducts a secondary review
Garda Processing - The Garda National Vetting Bureau processes your application
Ireland Active Review of Results - Ireland Active receives and reviews the Garda's findings
Final Facility Decision - Your facility makes the ultimate decision based on the vetting results
Step-by-Step Application Guide
Step 1: Submit Your Application
Log in to your Smart Safeguarding account at smartsafeguarding.com
Navigate to the "Applications" section
Select "New Vetting Application"
Complete all required fields in the application form
Upload all necessary documentation (identification, proof of address, etc.)
Review your information for accuracy
Submit your application
Step 2: Facility Validation
After submission, your application is automatically forwarded to your registered facility for review:
Your facility administrator will review all documents and information provided
They may contact you if any clarification or additional documentation is needed and may reject your application for your to re-submit
Once satisfied, the facility administrator will validate your application
Step 3: Ireland Active Review
Once approved by your facility:
Your application is forwarded to Ireland Active
Ireland Active conducts a thorough review of your application
If everything is in order, they will submit your application to the Garda National Vetting Bureau
If issues are found, your application may be rejected and you will need to re-submit
Step 4: Garda E-Vetting Completion
The Garda National Vetting Bureau processing stage:
You will receive an email from the Garda National Vetting Bureau
This email contains instructions and a link to complete the online e-vetting form
Follow the link and complete all required information on the Garda system
Submit your e-vetting form
Step 5: Garda Checks and Ireland Active Review
After your e-vetting form submission:
The Garda National Vetting Bureau conducts their background checks
Once completed, the Garda sends the results back to Ireland Active
Ireland Active reviews the findings and updates your application status in the Smart Safeguarding system
Step 6: Final Facility Decision
The final stage involves your facility's review of the vetting results:
Ireland Active forwards the complete vetting information to your facility
Your facility administrator reviews all information provided by the Garda
Based on this information, your facility makes the final decision regarding your vetting application
You will be notified of the decision through the Smart Safeguarding system
Important Notes
Application Notifications: You will be notified throughout the process via email
Cancellations: You can only cancel your application before your facility validates your documentation. After validation, contact Ireland Active directly