The Salary Automation feature is designed to simplify and standardize how salary rates are applied across employees. It provides a scalable way to maintain accurate salary data by allowing configuration of automated salary rules, reducing the need for manual contract updates when salary conditions change.
Key capabilities
Define rules that apply to specific title.
Support for multiple salary rates within the same rule based on seniority, age, and effective Dates.
Choose between "Dynamic" and "Manual" salary assignment at the contract level.
Automatic tracking of current, past, and future salary rates pr. employee.
Rule structure
A Salary Automation Rule consists of:
1. Title applicability
Each rule must be linked to a specific title.
2. Cases (sub conditions)
A rule may contain one or more cases.
Each case defines the salary conditions that apply for a given scenario.
Effective period
Start date (required):
Indicates when the salary rate becomes valid.End Date (optional):
Defines the end of the validity period. Leave blank if the rate should apply indefinitely or until superseded.
Employment duration (seniority based conditions)
Used when salary varies based on months of employment, similar to vacation entitlements.
From / To:
Indicates how long the employee must have been employed (based on Seniority Start Date from General Settings).Leave "to" blank if the rate should apply for indefinitely seniority (nothing else follows.
Example (DK Student Agreement):
Employee X (12 months): 12,000 DKK/month
Employee Y (18 months): 12,500 DKK/month
Employee Z (24 months): 13,000 DKK/month
All effective from 1st May 2023 under the same rule, but differentiated by seniority.
Age based conditions
From Age / To Age:
Enables setting age-dependent salary rates.Example (SE Age-Based Rules):
16 years old: 100 SEK/hour
17 years old: 110 SEK/hour
Effective from birthdate-based age transition
Supported fields
Salary Automation supports:
Standard salary fields:
Pr. hour or per month, based on title settings.
Extra salary fields:
Enabled via General Settings.
Salary mode on contract
When assigning a contract for a title with a salary automation rule:
Dynamic:
Salary field is automatically set and adjusted based on the rule
Tooltip shows:
Current rate
Past rates (with dates)
Future rates (with start dates)
Data is specific pr. employee (e.g., if based on their seniority)
No need to update contracts when the salary rate changes
Manual:
A custom value is entered
The field does not follow the automation rule
Tooltip and tracking are disabled
Benefits
Reduces manual contract updates
Ensures compliance with Union Agreements
Enhances transparency with tooltips and rate history
Supports complex multi-condition salary structures