Once a decision is made, you can award a formal decision document within Mercell Tendering. When you are ready to notify suppliers of your decision, Mercell Tendering automatically attaches the decision document to the communication. You have the flexibility to remove this document if it’s not necessary for a particular recipient or to add additional documents, such as the comparison table, which is also generated by the system but not automatically attached.
This feature allows you to customise your communication and ensure that the right documents are sent to the right suppliers. All notifications are sent via email, and you can track when they have been received and opened.
To create an award…
Access the Awards section from the left-hand menu.
Select the winning bid based on the comparison table and your analysis.
Create a formal decision document by following the prompts within the system.
Ensure that you review the decision document for accuracy and completeness.
Use the + New Awarding Decision feature to send a customised decision to participating suppliers. While you must select a template initially, it can be modified after clicking Save and Continue.
Sending notification of the decision
Sender/Recipients
The first thing you can do when making a notification is to change and select the following information:
Name of sender
Sender's e-mail address
Recipients
Those who submitted a tender
Suppliers related to the decision
Awarded suppliers
Add recipients
Content of the notification
The decision form will automatically include the newly created (or imported) procurement decision document
Files can be opened by clicking on their links
Files can be deleted by clicking on the check-icon after them
By clicking on the "Add attachment" button, you can add the desired number of your own documents (typically, for example, the guidelines for appeals)
To add a comparison table in PDF format as an attachment, click on the desired comparison view
You can select the view you created in the comparison as an attachment
Email subject: The system automatically generates the title and identifier of the contract notice
Notification cover note: It is also possible to import a pre-saved text or to export your own text to the pre-saved text using the Save function
Default content of the message: This information is entered by the system in the notification cover note
Other options
Edit contract award function allows you to return to edit the decision.
Save button allows you to save the notification and continue editing it later
Save and send notification this function sends the notification to the addressees
Notification sent
You can view the notification and decision sent after transmission
under the decisions tab - under the menu button Content of notification
under the documents tab, in the section Decision documents
Article Ref: 140820251035 / 140820251025