After the deadline has passed, the first step is to review the tenders received. You can find a list of all submitted tenders in the ‘Bids’ tab. Here, you can open and view each bid, including all documents and attachments submitted by the suppliers. It’s crucial to check that all required documents are present and to note any missing information or discrepancies. At this stage you are able to disqualify bidders, by doing so these bidders won’t be included in the comparison table.
Note that the terminology ‘tenders’ and ‘bids’ is used in the tendering module. Both refer to the suppliers' responses to call for tenders from the buyer.
The following information is listed for each tender:
When the tender was submitted
Who submitted the tender
Tender ESPD
Tender documents
Open tender document
Summary attachment of the information entered by the tenderer in the supplier portal
Tender ESPD pdf summary
Other documents
Listing of documents uploaded as tender attachments
Tender processing details
Details of the tender opener and the time when the tender processing was started.
This means the time when the call for tenders concerned was opened in the supplier portal.
Details of the individual who last opened the tender and the time when the order form was last opened in the supplier portal.
Download all documents (ZIP)
You can download all the tender documents to your computer in one go as a ZIP package
Eligible suppliers
Selection on a tender-by-tender basis is the default selection in Eligible supplier column. If you want to exclude the tenderer from the tender comparison, uncheck the box at the end of the row.
If you uncheck the Eligible supplier box, an exclusion decision can be addressed to the tenderer concerned
Make exclusion decision
The recipient will be the tenderer to whom the exclusion decision is addressed
The exclusion decision must be the system default content, but the message can be edited where necessary
Edit the message heading
Edit the message content
Add file attachments if applicable
Send the exclusion decision or save without sending
When an exclusion decision has been sent to a supplier, the supplier will no longer be included in the comparison table and a contract award decision or notification of a contract award can no longer be addressed to the tenderer from the system.
You may return to edit the eligibility of tenderers until the notification of the contract award has been sent (the comparison table must always be re-generated after each edit).
Download documents of all tenders (ZIP)
Use this feature to compile a single document package of all the received tenders and tender attachments
All documents are also automatically saved in the Document section of the procurement concerned
Selecting tenderers
When the eligibility of tenderers has been processed, you can proceed to tender comparison
Click Select suppliers in the comparison table to have the system generate a comparison table where the tenders can be compared
Article Ref: 130820251450