DepenSys has increased the visualisation in key views across the system, allowing users to better understand their data and make more informed decisions as a result.
Home Dashboard
Whole Home - DepenSys Hours vs Actual Hours
Provides a monthly comparison of DepenSys Hours Required versus Actual Hours delivered, based on all shift allocations and resident needs. The timeline highlights when resident need reviews have occurred, supporting ongoing monitoring and proving efforts to remain compliant with monthly review requirements.
Whole Home - Skill Mix Analysis
This chart presents the skill mix required based on your residents needs and compares them to the overall DepenSys Hours.
Shift Staff Allocation History
Displays a line chart illustrating month-by-month changes in total staffing levels for each shift. All staff grades are combined to provide a clear overview of overall shift coverage and emerging trends.
Current Staff Actual Hours vs DepenSys Hours by Unit
Shows a unit-by-unit comparison of Actual Hours against DepenSys Hours, calculated from current staff allocations and resident needs. RAG warning ranges are displayed to clearly indicate acceptable tolerances and flag areas that may require attention or adjustment.
Current Staff Allocation by Unit
Displays a stacked bar chart for each unit, representing current staffing allocations. Each stack is segmented and colour-coded by staff grade, enabling an at-a-glance assessment of how resources are distributed across the home’s units.
Current 24 Hour Staffing Timeline
Provides an hourly timeline of staff on duty across the whole home, based on current daily staffing assignments. Periods with insufficient or no staff coverage are highlighted in red to clearly identify potential weak points.
Home Units
Current Staff Allocation by Unit
Displays a stacked bar chart for each unit, representing current staffing allocations. Each stack is segmented and colour-coded by staff grade, enabling an at-a-glance assessment of how resources are distributed across the home’s units.
Current Staff Actual Hours vs DepenSys Hours by Unit
Shows a unit-by-unit comparison of Actual Hours against DepenSys Hours, calculated from current staff allocations and resident needs. RAG warning ranges are displayed to clearly indicate acceptable tolerances and flag areas that may require attention or adjustment.
Unit Staff Allocation History
Displays a line chart illustrating month-by-month changes in total staffing levels for each unit. All staff grades are combined to provide a clear overview of overall unit coverage and help identify emerging trends.
Shifts
Shift Staff Allocation History
Displays a line chart illustrating month-by-month changes in total staffing levels for each shift. All staff grades are combined to provide a clear overview of overall shift coverage and emerging trends.
Current Staff Allocation by Unit
Displays a stacked bar chart for each unit, representing current staffing allocations. Each stack is segmented and colour-coded by staff grade, enabling an at-a-glance assessment of how resources are distributed across the home’s units.
Current 24 Hour Staffing Timeline
Provides an hourly timeline of staff on duty across the whole home, based on current daily staffing assignments. Periods with insufficient or no staff coverage are highlighted in red to clearly identify potential weak points
Residents
Resident Daily Care Cost
Presents a scatter chart on which each coloured point is a resident, the further across the chart (Across the X axis) a resident appears shows a higher cost of care, based on estimated daily care cost from their most recent needs assessment. Hover over each point to see name, unit, care hours and category. Click a point to drill down to historical review of that resident.
Resident Care Category Breakdown
Displays a simple pie chart analysing all care categories of residents.
Resident History
Resident Care Hours Trend + Resident Care Cost
This chart shows how a resident’s care requirements change over time, based on the breakdown of Skilled Hours and Carer Hours derived from their assessed needs. By presenting this information as a timeline, it clearly illustrates increases or decreases in care intensity as a resident’s condition, dependency, or support requirements evolve.
This view helps care teams and managers:
Monitor how a resident’s needs develop over time
Identify significant changes that may require reassessment or care plan updates
Provide evidence of increasing or decreasing care complexity
Support continuity of care by visualising long-term trends
When viewed alongside the Resident Care Cost chart, this information provides important context for understanding why the cost of care has changed. Increases or decreases in cost can be clearly linked back to changes in required care hours and skill mix, helping to explain and validate cost variations over time.