"The ‘Send an email’ message can be found both on the active and on the expired calls for tenders. You may use the feature to send an e-mail message to all those who have viewed the contract notice and submitted a tender (contract notices with status ‘Active’ and ‘Expired’) as well as to the tenderers whose tenders are included in the comparison and to the lost and winning tenderers (contract notices with status ‘Ended’). Click ‘Send an email’ on the desired contract notice.
Recipients
People who reviewed the notice
The view lists the companies that viewed the notice while logged in
Those who submitted a tender
The view lists the companies that have submitted a tender
Tenders included in comparison
The view lists the companies that were included in tender comparison
No selected tenderers
The view lists the companies that were not chosen as suppliers
Selected bidders
The view lists the companies that were chosen as suppliers"
Additional recipients
Additional recipients can be added to the message
Enter e-mail addresses to separate rows
Sender name
The “Sender's name” field will automatically show the name of the procuring entity
The name can be edited if desired
Sender's email
The system sends emails from the address noreply@cloudia.fi
However, this can be changed to an address to which suppliers can reply
Message heading
The automatic title is “Additional information about the notice: ID / NAME OF THE PROCUREMENT NOTICE”
You can edit this if necessary
Message
Enter the message to the suppliers
Message documents
Attachments can be added to the message by clicking “Add new attachment >>”
Show the message on the tendering service
If this is ticked, the message content will also be shown on the notice under “Questions and answers” on the supplier portal
Click “Send an email” to send the message
All sent emails shown also on the "Document" section
Show previously sent
Shows all sent emails which have been send previously
All sent messages are also shown on the “Documents” tab under “Questions/answers & messages” -> “Sent emails package”.