In a restricted procedure, the procurement notice is not posted on the Supplier Portal like it is for an open procedure. Instead, the notice is sent directly via email to a select group of invited tenderers, and only these pre-selected companies are permitted to submit a bid.
The process of the restricted procedure depends on whether the procurement concerned is:
Below-threshold procurement (small-scale procurement)
The contract notice specifies whether the procurement will follow a restricted procedure and whether the value is below the threshold.
At the publishing stage, the call for tenders will not be published to the national procurement platform or the Supplier Portal, but will instead be published by e-mail to the addresses specified at the publishing stage.
The message sent to the selected tenderers (suppliers) will contain a direct link to the tender concerned. The link will take the supplier to the Supplier Portal, where they can log in and submit the tender as usual. The tender shown in the Supplier Portal is not seen by anyone who does not have the direct link.
The rest of the process proceeds the same way as the normal procurement process.
Above-threshold procedure
As a restricted procedure, an above threshold procurement is a two-step process:
Step 1: A request to participate stage that is open to all tenderers (invitation to participate)
Invitation to participate:
When a contract notice specifies a "restricted procedure" and an "above-threshold value," an invitation to participate is automatically generated for the notice.
Since only registration for the competitive tendering is required at this stage, only dynamic "suitability requirements" are typically requested. The specific criteria for the procurement will be asked for later, during the call for tenders stage.
The notice will be published the same way as in an open procedure to the national portal and the Supplier Portal, where all interested suppliers can submit a notification of their willingness to participate in the competitive tendering.
Selection to the tendering round
When the deadline expires, the requests to participate will be processed following the standard process and the contracting entity will select the tenderers to be invited to the tendering round.
How?
Select suppliers in the comparison table
The participants can be selected for the actual call for tenders round from the Requests to participate tab in the comparison table view
Or from the Comparison tab under Open comparison
Remember to click your supplier selections on the Choose a supplier row of the comparison table.
Select a notification method
Navigate to the Rounds tab
On the Rounds tab, choose whether to make an interim decision and notification. The options are:
Send a rejection notice to those who were rejected
This option will only send a rejection message to the rejected suppliers by e-mail
Enter the message heading and text (the default text can be edited), and then click Send an email
After sending, the system proceeds to the call for tenders stage
Make an interim decision and notification
Make an interim decision using the contract award form and send notification to all candidates and tenderers.
Mark that no interim contract award or notification will be made
In this option, no notification will be made at all, but instead the system proceeds directly to the next step
Step 2: A call for tenders stage restricted to the tenderers selected at the participation stage (call for tenders)
Call for tenders:
Select a template for the call for tenders:
Use the notice from this round as a template
The invitation to participate is copied as a template for the call for tenders
Select a different template
Use the search form to select the call for tenders that you wish to use as a template
Enter your search term into the window and click the Enter button
Empty template
The call for tenders editing view will open with a blank form
The notification will only be published for the suppliers who were selected in the participation application phase for inclusion in the tendering round. The selected suppliers will be sent an email with a direct link to the call for tenders. By following this link, suppliers are taken to the supplier portal, where they can log in and then submit tenders as normal.
Article Ref: 250920251012