Overview
DepenSys now retains a full history of shift changes and presents this information through clear visual dashboards.
This allows homes to demonstrate not just what staffing looks like today, but how staffing has evolved in response to changing resident dependency.
Key capabilities include:
Historical tracking of shift changes
Visual comparison of required vs actual staffing
Unit-level and shift-level trends
Clear identification of coverage gaps or risks
Shift History Tracking
What is shift history?
Shift history records how staffing levels for each shift have changed over time.
Every update to staffing allocations is retained, creating an auditable timeline.
This includes:
Changes to staff numbers
Changes to staff grades
Reallocation of staff between units
Adjustments driven by changes in resident needs
Why shift history matters
Shift history enables you to:
Prove responsiveness to increasing or decreasing dependency
Show proactive staffing adjustments rather than reactive fixes
Evidence safe staffing decisions during inspections
Review whether staffing patterns remain appropriate over time
This is a key requirement under CQC’s Safe and Well-led domains.
Home Shifts View
The Home Shifts view brings together current staffing and historical insight in one place. This includes 3 charts:
Shift Staff Allocation History Chart
24-Hour Staffing Timeline
Current Staff Allocation by Unit
1. Shift Staff Allocation History Chart
What this chart shows
A line chart displaying month-by-month changes in total staffing levels for each shift
All staff grades are combined to give a clear, high-level view
Each line represents a shift (for example: early, late, night)
Use this chart to:
Identify gradual increases or reductions in staffing
Understand whether staffing has scaled alongside dependency
Spot inconsistencies between shifts
Support leadership discussions about workforce planning
2. 24-Hour Staffing Timeline
What this timeline shows
An hour-by-hour view of staff coverage across the entire home
Based on current daily staffing assignments
Periods of insufficient or no coverage are clearly highlighted
This view is particularly useful to:
Identify gaps during handovers
Review night-time and early-morning coverage
Ensure continuous staffing across a 24-hour period
Validate staffing assumptions made during rota planning
3. Current staff allocation by unit
Displays staffing allocations for each unit
Shown as stacked bar charts
Colour-coded by staff grade
This enables:
Quick assessment of skill mix by unit
Comparison between units
Identification of over- or under-resourced areas