Registered partners can upload their sites and addresses directly via the user interface on the Cofinity-X Portal.
Please take into consideration that a site should only be uploaded and modified by the owner (the legal entity) , see the BPDM standard CX-0010 Business Partner Number v2.2.1 | Catena-X - Library
What is BPNL, BPNS and BPNA?
BPNL (Legal entity)
A legal entity, represented by a unique BPNL, is a is a juridical person that has legal rights and duties related to contracts, agreements, and obligations.
The term especially applies to any kind of organization established under the law applicable to a country.
In Catena-X, a legal entity is a type of business partner representing a legally registered organization with its official registration information, such as legal name (including legal form, if registered), legal address and tax number.
Has exactly one address, but it is possible to specify additional addresses being connected directly or via a site.
BPNS (Site)
A site, represented by a BPNS, is a geographical area belonging to a legal entity where this entity is doing business. This might be a plant, an office building, a warehouse or any other infrastructure fulfilling a concrete business value.
A legal entity might have 0 to N sites.
Data provision, QS & enrichment can be done by legal entity owner only
BPNA (Address)
An address, represented by a BPNA, is a physical location described with a set of location attributes (like country, city, zip, street, house No., etc.).
Acting as operational location for some business purpose, like official entrances, postal delivery points or gates for trucks.
! When an address happens to be a legal and site main address, then the processing might result in longer needed time due to additional confirmations needed in order to assess it as LegalandSiteMainAddress.
Relations:
There are the following relations between a legal entity, its sites, and its addresses:
Each legal entity MUST be associated to at least one address which is its legal address
Each site MUST be associated to at least one address which is its main address5
Each site MUST be associated to exactly one legal entity
Each address MUST be associated to exactly one legal entity
Each address MUST be either associated to none or no more than one site
It MUST be possible to associate multiple addresses to a legal entity
It MUST be possible to associate multiple sites to a legal entity
It MUST be possible to associate multiple addresses to a site
E.g.:
a. a general case:
b. LegalandSiteMainAddress case:
( This is an example when the site address happens to be legal and site main address)
Before you begin provisioning your site and address information, ensure that you have the correct portal user role. The role required is "Business Partner Data Manager." As a company admin, you can assign this role to yourself or other members through the user management section, as shown in this manual.
Log into the Portal with your user credentials. On the homepage, navigate to the user menu on the top right corner. Then, select “Your Company”.
Here you can upload one by one your sites and their related addresses. To do so, click on “Add Site”. In the pop-up window, fill in the necessary information. All fields are mandatory.
As data owner, you are responsible for the accuracy and truthfulness of the provided data!
You can click on "Submit" after successfully inserting all the data or on "Cancel" if you want to abort the process. Upon submission, the validation process operated by Cofinity-X is initiated. This can take up to 48 hours.
You can monitor the status of the validation process on the page “Your Company".
There are three types of status stages:
Processing: the validation process of the inserted data is still ongoing. It can take up to 48 hours to complete.
Success: this is when the validation process has been successfully completed.
Error: the provided data cannot be matched to a legal entity or an address.
Here is a list of possible reasons why the error message is shown:
The provided record contains a natural personal information.
The provided record cannot be linked to a clear legal entity.
The provided record does not fulfill the mandatory validation rules.
The provided record is part of a country for which the validation process cannot be performed.
The provided record contains unknown special characters.
When the “Error” message is shown, you can edit the inserted data by clicking on “Details” of the corresponding row.
In the window that pops up with the title “Site Information”, navigate to the button “Edit".
Here, you can override the data you previously inserted. You can either click on “Save & submit” to save the edited information or on “Cancel” to leave the edit mode.
After submission, the data validation process will be restarted and it can take up to 48 hours to complete.
In case the error persists even if you provided the correct information, please contact our customer support team: customersupport@cofinity-x.com
Other important information to get successfully started: