Quantity declarations in Tracezilla let you assign specific quantities to your Stock Keeping Units (SKUs). This is essential for:

By adding quantities to SKUs, you can:
✅ Generate quantity reports in seconds for regulatory or financial purposes.
✅ Automate cost tracking (e.g., excise duties, packaging fees, deposits) in purchase/sales orders.
✅ Ensure accurate financial overviews in Tracezilla.

The quantity declarations function allows you to associate different quantities with the stock keeping units (SKU) in tracezilla. This is relevant in relation to excise duties, packaging reporting, and deposits, among other things. The function is also used to specify allergens in the SKUs.

With quantities specified on the relevant SKUs, tracezilla can generate a quantity report with just a few clicks. The quantity reports can be used for several purposes, e.g. as a basis for reporting excise duties (e.g. sugar, alcohol and ice cream mixes), for documenting and reporting the quantity of packaging placed on the market in accordance with extended producer responsibility or Das Verpackungsgesetz or for reporting deposits.

If a price is added to the quantity declarations, they can also ensure that budget posts are created on purchase or sales orders so the costs of excise duties, packaging fees or deposits are recorded as part of the cost price of the goods (purchasing) or as distribution costs (sales) and are thus included in the financial overview in tracezilla.

Quantity declarations is an extension that is available for all subscription types. If you have not already used quantity declarations, you must start by enabling the extension:

Once enabled, manage declarations here:
​Company Settings > Structures and Classifications > Quantity Declarations

🔹 Organize with Tags: Add tags to group declarations by purpose.
🔹 Naming Conventions: Use clear and descriptive names (e.g., "Roasted coffee subject to Excise Duties on Certain Goods Act Sec. 11, subsect. 2") for easy identification and filtering.

The correct setup of a quantity declaration depends on the purpose and the best setup is therefore described in the tutorials concerning the individual functions, find relevant links at the end of this tutorial.

Because the function has many purposes, many quantity declarations may need to be created. It is therefore a good idea to structure the naming and/or reference codes according to purpose to allow for easy separation of the quantity declarations. It is also possible to add tags to the quantity declarations. Tags are shown in the overview and can be used to sort the quantity declarations on the SKUs, see below.

As soon as a quantity declaration has been created, it is displayed on all SKUs and quantities can be added to the relevant SKUs.

⚠️ Note: Quantities must match the unit used in the declaration (e.g., liters, kg). The declarations can be measured in kg while the SKU is set up in pcs. It is important that the correct net weight per pcs is indicated when you use quantity declarations.

The quantity declarations are displayed on SKUs as follows:

It is possible to filter the quantity declarations by searching for keywords (name or reference code) or by selecting a category, component or tag. Quantities must always be specified according to the primary unit of measurement of the SKU and in the unit with which the quantity declaration has been created.

Quantity declarations power these tracezilla reports:

Source: https://www.tracezilla.com/en/tutorials/quantity-declarations

Updated date: 2025-05-21