The client deletion functionality allows supervisors to remove clients from the system while complying with GDPR and contractual data retention agreements.
Delete client(s): Supervisors can delete clients from the client list. Note that this is a manual task.
Post-deletion behavior
Visual indication: The deleted client's name is strikethroughed in the client list.
Dropdown selector: The deleted client is removed from the client drop-down selector.
Data accessibility:
It is not possible to access any pages or data related to the deleted client.
This restriction includes API access, effective immediately upon deletion.
Permanent removal:
All data associated with the client is permanently removed from the database 5 days after deletion.
Within this 5-day period, it is possible to restore the client and its data.
Compliance
GDPR: This functionality ensures compliance with GDPR requirements.
Contractual Agreements: Data should be deleted after 30 days from the last active date, aligning with contractual obligations.
Client and Department Card Data
Client card data: Retained in the database even after the client is deleted.
Department card data: Also retained in the database post-client deletion.
Purpose of Retention
The retained data is necessary for generating reports required for license development.
This data is not available in the current finance systems, necessitating its retention in our database.