Workspaces make it easier to collaborate with your teammates and organise your research on Prolific.
Each workspace has its own projects, studies, team members and funds, helping you keep different areas of your research separate and organised.
You can create or join as many collaborative workspaces as you need, as well as create unlimited private workspaces for your own research.
What can I do in a workspace?
All members of a shared workspace can:
Manage funds: Top up the workspace balance and request refunds.
Manage studies: Create, edit and publish studies.
Manage projects: Create and rename projects.
Workspace admins have additional permissions, including inviting and managing workspace members.
To learn more about the different permissions available, see our article on Workspace roles.
A few things to keep in mind:
Workspaces cannot currently be deleted.
Funds cannot be shared or transferred between different workspaces.
Each workspace has its own separate balance and billing details.
Navigating your workspaces
You can access and switch between all your workspaces using the workspace selector in the top navigation bar.
The name displayed in the navigation bar shows which workspace you're currently viewing. For example, if you see 'Personal', you're working within your Personal workspace.
All projects, studies, finances and team members displayed throughout the platform will relate to the currently selected workspace.
How to switch between workspaces
Click the name of your current workspace in the top navigation bar.
A dropdown menu will appear, showing all the workspaces you're a member of.
Select the workspace you'd like to access.
You'll then be taken to your selected workspace, where you can view and manage its projects, studies, finances and team members.
For more information about managing these areas, see our articles on Projects and Finance & billing.
Creating a new workspace
You can create a new workspace whenever you need to organise a separate area of research or collaborate with a different group of teammates.
To create a workspace:
Click your current workspace name in the top navigation bar to open the workspace dropdown.
Select 'Add a workspace'.
A pop-up window will appear asking you to enter a name for your new workspace.
Choose a clear, recognisable name. We recommend using something unique so it's easy to identify when switching between workspaces.
Click 'Create workspace' to finish.
You'll be taken straight to your new workspace.
Setting up your new workspace
Before you can publish studies from your new workspace, you'll need to:
Each workspace has its own separate finances, so you'll need to make sure it has sufficient funds before publishing studies.
Renaming a workspace (admins only)
Only workspace admins can change the name of a workspace.
If you're an admin and would like to rename a workspace:
Switch to the workspace you'd like to rename.
Select 'Workspace Settings' from the left-hand sidebar.
On the Workspace Settings page, enter your new workspace name in the field provided at the top.
Click 'Rename' to save your changes.
Please note: Workspace names can contain a maximum of 18 characters.
If you don't have admin permissions, you'll need to ask a workspace admin to make this change for you.
Frequently asked questions
Can I create more than one workspace?
Yes! You can create as many collaborative workspaces as you need, as well as unlimited private workspaces for your own research.
Can I be a member of multiple workspaces?
Yes. You can be invited to or join multiple collaborative workspaces and switch between them at any time using the workspace selector.
Can I transfer funds between workspaces?
No. Funds are held separately in each workspace and cannot be shared or transferred between them.
Can I delete a workspace?
No. Workspaces cannot currently be deleted, so we recommend taking care when creating new ones and choosing an appropriate name.
Who can manage workspace members?
Only workspace admins can invite and manage members of a workspace. All shared workspace members can create, edit and publish studies, manage projects, and top up or request refunds of funds.