Accepting online payments is convenient for you and your clients. With the HotPay integration, your clients can quickly and securely pay for their bookings. Don't worry — the setup process is simple, and we'll walk you through it step by step!
Key benefits and use cases
Automatic recording of payments and updating of photo gallery statuses.
The ability to offer clients fast payments via Blik and online bank transfers.
No more manually sending payment details and checking transaction history in your bank account.
How to set up HotPay step by step
Before you start
⚠️Important: To activate your HotPay account, your booking page must have your own session terms and conditions, as well as meet several other requirements. Before proceeding to registration, complete all the steps described in our guide: Before you enable online payments.
Registering and adding a store in HotPay
Go to the HotPay website using our referral link and create a new account.
Log in to the HotPay dashboard. In the left-hand menu, select Online transfers and Blik, then click New store.
Fill in the displayed form with the details of your Mafelo booking page:
Service name – enter your name, which will be visible to clients during payment (e.g. your surname or studio name).
Service description – briefly describe your services, e.g. "Conducting photo sessions and selling photos through the Mafelo portal".
URL address – provide the exact link to your booking page (e.g. yourstudio.mafelo.net).
Terms and conditions URL – paste the link that leads directly to the terms and conditions page on your website.
Configuring payments in Mafelo
Once your store has been verified by the HotPay team, you can proceed to the final connection of both systems.
Log in to the HotPay dashboard and click the Store list tab.
Click the + icon next to your store name. A string of characters labelled Service secret will appear on the screen.
Open a new browser tab, log in to Mafelo, and go to the Settings tab. Then select Online payments.
In the HotPay section, click the Configure HotPay button.
Copy the Service secret from the HotPay page and paste it into the appropriate field in Mafelo (make sure you copy the entire secret value, including the comma at the very end!
Return to the HotPay dashboard and go to your store details by clicking Show more. Then select the Settings tab.
In the Notification URL field, paste exactly the following link:
https://payments.mafelo.com/api/v1/gateways/hotpay/updatestatus
⚠️Important: Setting this URL is crucial! Without it, the Mafelo system will not be informed when a client pays for a gallery and will not update its status to paid.
In the Notification password field, create and enter your own secure password. It must contain ONLY LETTERS AND DIGITS (no special characters) and consist of a minimum of 20 characters.
Enter the same password in Mafelo in the Notification password field.
Make sure that in the HotPay dashboard the Test mode field is set to Disabled.
Save the changes by clicking Update at the bottom of the form in HotPay.
Making a test payment
To make sure the integration was successful, perform a test payment.
In the Mafelo dashboard, in the HotPay configuration window, click the Check integration - test payment button.
You will be redirected to the payment gateway to make a transfer of 2 PLN. If the entire process completes successfully, your payments are ready to go!
Frequently asked questions (FAQ)
Can I use HotPay if I don't have a registered business (unregistered activity)?
Yes, you can create an account and use HotPay payments without a registered business. The HotPay operator supports both businesses and individuals (e.g. photographers operating under unregistered business activity).
Do clients have to pay for additional services, such as the Buyer Protection Programme, during payment?
No, clients do not have to pay for any additional services. The payment page displays marketing consents and the Buyer Protection Programme (POK) for PLN 3.99 at the bottom, but these do not need to be selected in order to successfully complete payment for a photo session.
Does Mafelo charge a commission on transactions processed through HotPay?
No, Mafelo does not charge any additional commission on online payments. The commission is charged solely by the HotPay operator, in accordance with the rate and terms specified in the agreement you conclude with them.