Always check and respond to stock take prompts quickly to avoid running out of medication for residents.
There are various reasons why these prompts appear:
Atlas detects a mismatch between stock and doses given
You manually add an item after spotting a discrepancy.
A resident has returned from Away/Hospital and marked back in to the home as Present.
There was a missing entry
Two Types of Stock on Atlas eMAR
Managed Items – Atlas tracks and calculates stock levels automatically.
Manual Items – Stock is tracked manually by the care home, as Atlas can't calculate these.
To complete a stock take on the Atlas device follow this process;
From the main screen select Manage stock
2. Select the resident tab here you will be listed with the residents within your service and you can select who you wish to complete a stock take for. you wish to complete the stock take for, then select the update on the item you wish to amend the stock for.
3. Add the quantity to the amount box and select a reason for change, either incorrect stock figure or routine stock take once completed select confirm.
4. Repeat steps 1 - 3 until all red stock take prompts are green.
5. Once all required stock takes have been completed the device should be synchronised.
Manual items must be recorded and managed by the care home. On the Atlas device, these appear in white under the Manual section of the stock take screen.
Review them regularly—low stock alerts won’t appear for these items.
Stock Take Tips
Do a monthly stock take before booking in new medication to keep stock levels accurate.
Return any excess stock to the pharmacy.
Learn how: How to return stock on Atlas eMAR