When registering your learners on ACE360, it is essential that the version or pathway of the standard you select matches what is recorded in the learner’s ILR.
Why Version Control is Important
Apprenticeship standards are updated over time. Changes may include:
Revised Knowledge, Skills and Behaviours (KSBs)
New or altered assessment methods
Adjustments to grading criteria
Updates to funding rules or compliance requirements
If a learner is registered on the wrong version, it can cause serious issues:
Delays to assessment if the record does not match the ILR
Incorrect evidence submission (e.g. using outdated KSBs)
Non-compliance with ESFA and Skills England rules
Re-registration requirements, creating extra admin for your team and for us
Your Responsibility as a Provider
Before registering a learner on ACE360, you must:
Check the ILR carefully – confirm which version of the standard and pathway is recorded
Match this exactly when completing the learner registration
Contact your EPA Services team if you are uncertain which version applies
Key Reminder: Please ensure that you thoroughly review your learner's ILR prior to registering them on ACE360 in order to prevent mismatching their version or pathway.
By doing this, you help us deliver a smoother EPA process for your learners, minimise delays, and ensure compliance across all records.