Introduction

You may want to assign your meetings to organize related content into Rooms.

There are 2 primary access settings for Rooms:

"Anyone can view and edit"
"Only invited people can view or edit"

This article explains the following:

Permission rights when a meeting is not assigned to a Room
Permission rights when a meeting is assigned to a Room

Permissions can differ depending who the user is: Meeting Owner, Meeting Participant, Room Owner, Room Member.

When a Meeting is not assigned to a Room

Meeting level

Permissions	Meeting Owner	Meeting Participant	Everyone else
Assign meeting to a Room where the user has view and edit access	Yes	Yes	No
Assign meeting to a Room where the user does not have view and edit access	No	No	No
View Meeting page	Yes	Yes	No

When a Meeting is assigned to a Room

Permissions when "anyone can view and edit"

This is the default permissions setting and means that the given page has no restrictions on it — anyone on Unique is welcome to the content.

Room level

Permissions	Room Owner	Everyone else
View Room page (i.e. its content)	Yes	Yes
Edit Room details Title	Yes	Yes
Share link to Room with Internals	Yes	Yes
Manually upload recording file into the Room	Yes	Yes
Edit Room access	Yes	Yes
Pin Room	Yes	Yes
Archive Room	Yes	No
Delete Room	Yes	No
Leave Room	No	No

Meeting level

Permissions	Meeting Owner	Everyone else
View Meeting page	Yes	Yes
Search in recording's transcript	Yes	Yes
Edit Meeting details Title Date and time Type Language	Yes	Yes
Add translation for the transcript	Yes	Yes
Download recording	Yes	Yes
Share link to Meeting page with Internals	Yes	Yes
Share link to recording with Externals	Yes	Yes
Edit Meeting Participants	Yes	Yes
View, share, comment on Key Moment	Yes	Yes
Create Key Moment	Yes	Yes
Edit Key Moment	Yes	Yes, if user created the Key Moment
Delete Key Moment	Yes	Yes, if user created the Key Moment
Delete Comment in Key Moment	Yes	Yes, if user wrote the Comment
Edit Meeting Checklist Items	Yes	Yes
Edit Summary (Legacy)	Yes	Yes
Read (auto)generated Reports	Yes	Yes
Create Report	Yes	Yes
Edit Report Title Content	Yes	Yes, if user created the Report
Delete Report	Yes	Yes, if user created the Report
Save generated Report's prompt as Template	Yes	Yes
Generate Report from existing Report's prompt	Yes	Yes
Edit autogenerated Report	Yes	Yes
Delete autogenerated Report	Yes	No
Reassign Meeting to another Room where they have view and edit access	Yes	Yes
Copy Meeting to another Room where they have view and edit access	Yes	No
Delete Meeting	Yes	No

Permissions when "only invited people can view or edit"

This is the setting you want if you want to keep the page private or restricted to a subset of people who have access to the space. As soon as you select Only invited people can view or edit, the page will be locked down so that only you and the invited people can can view and edit it.

Room level

Permissions	Room Owner	Room Members	Everyone else
View Room page (i.e. its content)	Yes	Yes	No, but user can request access to Room
Edit Room details Title	Yes	Yes	No
Share link to Room internally	Yes	Yes	No
Manually upload recording file into the Room	Yes	Yes	No
Edit Room access	Yes	Yes	No
Pin Room	Yes	Yes	Yes
Archive Room	Yes	No	No
Delete Room	Yes	No	No
Leave Room	No	Yes	No

Meeting level

Permissions	Meeting Owner	Room Owner and Room Members	Everyone else
View Meeting page	Yes	Yes	No, but user can request access to Room
Search in recording's transcript	Yes	Yes	No
Edit Meeting details Title Date and time Type Language	Yes	Yes	No
Add translation for the transcript	Yes	Yes	No
Download recording	Yes	Yes	No
Share link to Meeting page with Internals	Yes	Yes	No
Share link to recording with Externals	Yes	Yes	No
Edit Meeting Participants	Yes	Yes	No
View, share, comment on Key Moment	Yes	Yes	No
Create Key Moment	Yes	Yes	No
Edit Key Moment	Yes	Yes, if user created the Key Moment	No
Delete Key Moment	Yes	Yes, if user created the Key Moment	No
Delete Comment in Key Moment	Yes	Yes, if user wrote the Comment	No
Edit Meeting Checklist Items	Yes	Yes	No
Edit Summary (Legacy)	Yes	Yes	No
Read (auto)generated Reports	Yes	Yes	No
Create Report	Yes	Yes	No
Edit Report Title Content	Yes	Yes, if user created the Report	No
Delete Report	Yes	Yes, if user created the Report	No
Save generated Report's prompt as Template	Yes	Yes	No
Generate Report from existing Report's prompt	Yes	Yes	No
Edit autogenerated Report	Yes	Yes	No
Delete autogenerated Report	Yes	No	No
Reassign Meeting to another Room where they have view and edit access	Yes	Yes	No
Copy Meeting to another Room where they have view and edit access	Yes	No	No
Delete Meeting	Yes	No	No

User Types

Meeting Owner

If a meeting was recorded with Unique, then the Meeting Owner is the user who is the Organizer of the calendar event.
If a meeting's recording was directly uploaded to a Room in unique.app, then the Meeting Owner is the user who uploaded the recording to the Room.
If a meeting's recording was uploaded to a Room via the Unique Mobile Recording App, then the Meeting Owner is the user who recorded the meeting with the app.

Meeting Participant

Users who spoke in the meeting.

Room Owner

User who created the Room.

Room Member

When Room's access setting is "anyone can view and edit", every user in the company is a Room Member.
When Room's access setting is "only invited people can view or edit", only invited users are Room Members.

Room and Meeting page ownership and permissions explained

Introduction

There are 2 primary access settings for Rooms:

This article explains the following:

When a Meeting is not assigned to a Room

Meeting level

When a Meeting is assigned to a Room

Permissions when "anyone can view and edit"

Room level

Meeting level

Permissions when "only invited people can view or edit"

Room level

Meeting level

User Types

Meeting Owner

Meeting Participant

Room Owner

Room Member