Table of contents:
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Activating a single client
In order to activate the Billtobox/Banqup account of your clients, follow the steps below:
Go to the Clients menu.
Click on New client.
Fill out your client's information.
To set up the sharing of documents with the accountant:
Enable the Share documents with accountant toggle.
Pick your delivery channel, for example Banqup Files.
Enter your email address (must match the address you use to log in to Banqup Files).
Your client has been now been added to your list.
Now you need to invite them to activate their Billtobox/Banqup account. You can do so by clicking the three dots then Send invitation email:
Once your client's account has been created, two new options are available by clicking the three dots:
Clicking the first option will take you to your client's Billtobox/Banqup account.
Clicking the second option will take you to your client's documents in the Console.
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Activating clients in bulk
To activate a large number of accounts more quickly, you can import your clients with the help of the spreadsheet downloadable below.
Fill out the spreadsheet, while respecting the following instructions:
A. Client name - alphanumeric
B. Address - alphanumeric
C. ZIP - alphanumeric
D. City - alphanumeric
E. Country - all full-length country names are supported in all languages and all casing (like: fRaNce, France, francE, etc.); 2-letter abbreviations are supported in all casing (like: fR, FR, fr, rO, RO)
F. Company number - numeric
G. VAT - alphanumeric
H. IBAN - alphanumeric
I. BIC - optional (alphanumeric)
J. Language - (your client's) language codes also work (i.e. English or EN both work)
K. Contact name - alphanumeric
L. Contact language - language codes also work (i.e. English or EN both work)
M. Contact email - valid only if the following characters are present: “@” and “.”
N. Assignee emails - optional (if data is filled in, the field is only valid if the following characters are present: “@” and “.”
Go to the Clients menu
Click on Upload clients
Select your duly completed Excel file (or drag and drop it into the import area) and click on Default to match the fields automatically.
Note: if you're not using the sample file available on the platform and at the bottom of this article, you'll need to match the corresponding fields to the columns of the file. Click on Save mapping before saving to avoid having to manually match the fields again the next time you upload a customer.
Save.
If errors are detected in the import file, they will be displayed:
These errors will tell you where the problems are coming from, please check the columns of the Excel file before trying again.
If no error is found, the clients are imported automatically.
Click on Submit invitation email for Billtobox/Banqup.