Add products to the POS via:
the Tebi POS on your iPhone or iPad
the Tebi Back Office, which this article covers in detail.
Note: Only Managers and Owners can add and edit products. If you can't add products, check your user role.
Prefer to watch? Our Tebi Tutorial How to add a product on Tebi walks you through it in a short video.
Creating a product in the Tebi Back Office
In the Back Office, go to Products > Products.
Select Add product in the top right, next to Import. The New product panel opens.
Fill in the required fields, add any optional details you need, then select Save.
Products can also be set up in additional languages. Add languages in Settings > Languages.
Required fields
Every product needs three things: a name, a sales price and a tax type.
Name: The full name of the product. Tebi uses it in reports and in search.
Sales price: What you charge guests for the product, including tax.
Tax type: The tax rate that applies to the product, for example VAT high (21%) or VAT low (9%). The options depend on your region.
Optional fields
The New product panel is split into sections. Most optional fields stay hidden until you need them: select the + button with the field's name to add it to the product.
Details
Status | Only products set to Available can be ordered. Products set to Not available or Archived are hidden while ordering. |
Select type | Product for something you sell on its own, such as fries. Modifier for something added to another product, such as a sauce. |
Description | Extra information about the product, such as ingredients or allergens. The description is searchable on the Sale Screen, shows when you long press a product, and also appears on your QR menu. |
Image | Upload a photo of the product. It shows on the Sale Screen and when you long press a product tile. |
Tags | Tags group products on the Sale Screen and make them easier to find. A product can have several tags: give cappuccino, espresso and latte the tags 'coffee' and 'hot drinks', for example. Press Enter after each tag, or select Auto assign tags to have them added automatically. |
Add product name when ordering | Turn this on if staff should type a name for the product each time they order it. |
Category for reporting | The category this product falls under in the Product Report. A product can only belong to one category. For example, put all drinks at 21% VAT in one category to see how many you sell. |
Pricing
Prompt price while ordering | When this is on, staff enter the price each time they select the product on the Sale Screen. When it is off, the sales price is used. |
Hide product on receipt | Leaves the product off the guest's receipt. This only works when the sales price is zero, when the product is added as a modifier, or when it is part of a bundle. |
Customize appearance | Display name for sales grid is a shorter name for the product tile on the Sale Screen. If you leave it blank, the full name is used. Color sets the colour of the product tile. You can also use it on the digital prep station (see Prep station below). |
Modifiers
Modifiers are the sides and extras guests can add to a product, such as sauce choices, cooking preferences or toppings. Select Add modifier to open the list of your modifier groups, then switch on the groups that apply to this product. Select Edit to change a group, or Add a modifier group to create a new one.
When you create a modifier group, you can set:
Name: Name the group after the choice it offers, for example milk types for a cappuccino.
Status: Only Available groups can be used while ordering.
Types of modifiers: Notes collect extra information about the product, such as allergies or spiciness. Products let you charge for the modifier, track its inventory and see it in your reports, which suits extra toppings or plant-based milks.
Show modifier pop-up: Choose what happens when staff tap the product. The pop-up can stay closed until staff edit the product in a sale, open every time with a required choice, or open every time with an optional choice.
Selection preferences: Allow multiple selections, select the first option by default, or allow the same modifier more than once (for example extra cheese twice, or three shots of espresso). Max options that can be selected only applies to QR ordering.
To apply a modifier group to many products at once, or to every product with a certain tag, go to Products > Modifier groups.
Prep station
Select Link prep station to choose where the product is prepared.
Prep station | The station that prepares this product, such as Kitchen or Bar. When the product is ordered, the order goes to that station. By default, a product is prepped at the same station across all your profit centres. |
Default course | The course the product is ordered in by default, such as Starters or Mains. |
Preparation priority | Products with a higher priority appear higher on the order at the prep station. |
Use customization color in digital prep station | Shows the product in its tile colour on the digital prep station. |
Prep station name | The name the kitchen or bar sees for this product. |
Costs and purchasing
Select Add purchasing price to enter what it costs you to buy or make the product, excluding tax. Tebi uses this to calculate your margin on the product. If you don't want to track margin, leave it empty.
Inventory
Track its own inventory | Tebi keeps a stock count for this product. Choose the Inventory count unit, whether staff can Continue selling when out of stock, and whether to Hide inventory in sales screen. |
Use another product's inventory | Links this product to the stock of another product, so selling it counts down that product's inventory. |
Advanced
SKU | The stock keeping unit, a unique code for the product. SKUs are for your records and don't show on the POS. Leave it blank if you don't use them. |
Reduced tax part | For products that combine two tax rates, enter the part of the sales price taxed at the reduced rate. For example, a gin and tonic costs €8: the gin (€5) is taxed at 21% and the tonic (€3) at 9%. Set the tax type to 21%, enter 3 as the reduced tax part, and keep the sales price at €8. |
Use as ingredient | Makes the product available as an ingredient in your recipes. You can also set its Yield, the percentage that is usable after prep. |
Editing products
You can edit products directly in the product list, one at a time or several at once. To change everything about a product, select the pencil icon in its row.