The Check-In app is designed to make your everyday life at work easier. You'll find a quick overview of the available functions below, followed by a practical checklist of what you need to do to get started using the app.
Please note that access to these features depends on what your administrators have set up, as well as your company agreement with SameSystem. We advise contacting your manager if you are unsure what features are available to you.
What can the Check-In app do for me?
Manage your employees time registrations
Approval flow: Approve or edit your employees registered hours in a few simple taps - wherever, whenever.
Shift notes: If your employees came in too early, or too late, they can be required to register a reason for it when checking in/out. Reading these when approving the shifts eliminates confusion and any unnecessary back-and-forth communication.
Automated approval flow: When your employees check-in and out right on time, the system automatically approves the shifts for you so you don't have to spend unnecessary time on tasks that don't require your attention.
Set up rounding rules: Automate the time registration flow further, by setting up rounding rules; If your employees check in e.g. 7 minutes too early, the system can automatically round up the registered time to the actual planned start time, so you don't have to edit this yourself during the approval flow at the end of the day.
Create and manage open shifts
Create open shifts: Create open shifts and publish them directly from the app.
Specify the shift: Any special requirements for the shift? The system will filter out and send it only to those who match your requirements.
Manage open shifts: Accept or decline open shift requests from your employees.
Automated open shift flow: Let the system automatically approve the first person who requests to take the open shift - extremely helpful when you're in a rush!
Manage leave requests and unplanned shifts
Leave requests: Accept or decline leave requests made by any of your employees directly from the app.
Unplanned shifts: For the days you need people on short notice, your employees can come in and register an unplanned shift. The approval flow is exactly the same as a regular shift, but labeled as an unplanned shift.
Contact list: Get a hold of your employees directly from the app.
Now that you've gotten an overview of what possibilities you'll have access to in the app, let's get into the final, practical bits 🎯
Downloading the app
Make sure you have downloaded the app on your own mobile device. The app is called Check-In, and you can find it on App Store (iPhone), or Google Play (Android).
Logging into the app for the first time
The login credentials are the same on the web version and the mobile app version. This means, if you have logged into the web version before, you can use the same login credentials to log into the app.
If it's your very first time logging into SameSystem, please follow the instructions below to learn how to set up your password:
💡 Learn how to set up your own password to start using SameSystem.
OK - what's next?
As soon as you've created your own password, it's time to register the iBeacon to your department:
Once the iBeacon is registered, you and your employees are ready to start checking in and out of your shifts! 💪
Note: Remember to publish the schedule - otherwise the shifts won't appear in the app.
Dive deeper: Here are some other helpful articles that might be relevant to you:
If you have any questions or need help getting started, please reach out to us - we're here to help:
Help & Support
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