Payroll number, wage earner number, employee number - an important piece of information has many names.
In SameSystem this field is important as it's both used to search for employees, and it's used as part of the salary export to ensure the right employee gets the right salary.
This article covers:
How payroll number is applied in the user card
How to set it up
How payroll number is applied in the user card
When creating the first contract or doing a significant contract change (if that is the desired configuration), the payroll number will appear as "Auto-generated", as can be seen in the image below.
If the field is kept like that and the contract is created, then the auto-generated payroll number will appear afterwards. If the field is overwritten, that value will be saved instead.
How to set it up
The configurations is done from Menu - Administration - General Settings, where all of the settings are located in the same area, as seen in the image below.
From here there's these four options which can all be combined:
Salary number template - sets the first number the payroll number will be generated from, so if 1000 is selected, then the first payroll number will be 1001.
Enforce salary number uniqueness - ensures that no active employees have the same payroll number.
Avoid reuse of salary numbers - ensures that no employees (active and terminated) have the same payroll number.
Salary number is permanent - the default behavior is that a new payroll number is generated if an employee goes from a monthly salary contract to a hourly salary contract or vice versa, but this setting prevents that, so the payroll number always remain the same unless manually overwritten.
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