Resource Types in OfficeRnD Flex represent different services your coworking space provides, such as Meeting Rooms, Dedicated Desks, Hot Desks, and Private Offices. These types help you visually manage resources on floor plans and determine how they can be booked or assigned.

You can use Resource Types to manage your resources' booking mode and decide whether they can be booked hourly or daily.

Before you start

Default resource types

To review and configure Resource Types, go to Settings > Space > Resource Types.

OfficeRnD Flex has six default Resource Types that you can customize to your needs:

Dedicated Desk
Hot Desk
Meeting Room
Office Desk
Private Office
Not Available

Default resource types can't be deleted.

You can configure the Resource Types to manage the booking mode of your resources and decide whether they can be booked hourly or daily. For example, if you change the booking mode of a Resource Type to "Time," all resources of this type will be booked only hourly; if you set it to "Date," all resources of this type will be booked only daily.

When a resource, such as a private office, is assigned to a membership or contract, the system marks it as "occupied," and it is no longer available for booking. This mechanism ensures that no double-bookings or conflicts can occur, maintaining accurate resource management.

Having a Resource Type be both bookable and assignable is not recommended, as it may cause booking conflicts and inaccurate reporting.

Custom resource types

OfficeRnD Flex has default Resource Types to meet the needs of most coworking spaces. However, you can also create custom Resource Types to include all your offerings. You can then add custom floor plan Space Types to represent these resources, making them easy to manage from your floor plan.

Here are some examples of custom Resource Types you can create:

Event space
Suite
Parking spot
Medical center

Create a new resource type

If your space offers various resources that are not represented by the default Resource Types in Flex, you should create custom Resource Types for them.

You can only create new Resource Types of the type "zone". If you want to create one of the type "desk", you must contact our support team.

You can watch the following video to understand how to create and use custom Resource Types in OfficeRnD Flex (or read the text instructions under the video):

To create a custom Resource Type, follow these steps:

Go to Settings > Space > Resource Types.
Click Add Resource Type.
Configure the new Resource Type. Review the table below for more details.
When you're finished, click Add.

Name	Description
Name	The name of the Resource Type (for example, "Workshop" or "Parking Lot").
Icon	An icon to represent the Resource Type on the Member Portal.
Unique Key	A unique key that links the Resource Type to a floor plan Space Type (for example, "workshop," "parking_lot"; see below ↓).
Color	A color for the Resource Type on the floor plan.
Can Book	Select if the Resource Type should be available for booking on a calendar.
Booking Mode	Only available if you select Can Book. You can select: Time – The resource can be booked hourly. Date – The resource can be booked daily.
Can Assign	Select this checkbox if you want to assign memberships to the resource type.
Primary	Select if you want to track the resource occupancy in the Occupancy section of the Dashboard.

Create a custom floor plan space type

Create a dedicated Space Type for every new resource used on the floor plan.

Go to Settings > Space > Resource Types.
Click Add Floor Plan Space Type.
Configure the Space Type:
- Name – The name of the space type. You can make it match the Resource Type it will represent (for example, Event Space, Parking Spot) or describe the space's purpose (for example, Break Room, Kitchen Area, Storage Space).
- Type – A unique key that links the Space Type to a Resource Type. The unique keys for the Resource and Space Type must match; otherwise, the system cannot connect them.
- Color – A color for the Space Type on the floor plan.
Click Add.

Add a dedicated Member Portal page for any Resource Type

To add a dedicated calendar booking page on the Member Portal for a new Resource Type, follow these steps:

Go to Settings > Space > Resource types.
Click the cogwheel next to the Resource Type and select Add a Member Portal Booking Page.
Configure the page settings and customize its appearance.
Click Add.

FAQ: Resource Types

What are Resource Types in OfficeRnD Flex?

Resource Types define the service categories available in your space, such as Meeting Rooms or Dedicated Desks. They help you manage and visualize resources effectively on your floor plan.

Can I create custom Resource Types?

Yes. You can create custom Resource Types if your space offers services not covered by default options, such as Event Spaces or Parking Spots.

To create a custom Resource Type:

Go to Settings > Space > Resource Types.
Click Add Resource Type.
Enter details such as Name, Icon, Unique Key, and Booking Mode.
Click Add.

Can a single Resource Type be both bookable and assignable simultaneously?

It is not recommended to set Resource Type to both bookable and assignable at the same time. Making one Resource Type both bookable and assignable may cause management and booking conflicts. Assigned resources are automatically blocked from ad-hoc bookings to prevent such conflicts and to ensure accurate resource allocation and reporting.

Why can’t assigned resources be booked?

Assigned resources in OfficeRnD Flex are treated as "occupied" and are automatically blocked from ad-hoc bookings. This ensures no double-booking or conflict arises and maintains the accuracy of resource allocations and occupancy reporting.

Manage Default and Custom Resource Types