➤ Product: OfficeRnD Flex

➤ Who: Admins with the 'Owner' role

➤ Where: On the Admin Portal, under Settings > Space > Resource Types

➤ Availability: Included on Essentials, Start, Grow, and Scale plans

If you rent out a space that no default resource type fits, you cannot set it up correctly for bookings or assignments. Resource types in OfficeRnD Flex decide whether resources are bookable on a calendar, assignable through memberships, or both. You can change the 6 default resource types and create custom resource types for spaces such as event spaces or parking spots.

Every resource, such as a meeting room or a desk, belongs to one resource type. The settings of a resource type apply to every resource of that type. Resource rates and billing plans set the price of those resources.

Before you start

You must be an admin with the 'Owner' role, because you manage resource types under Settings.

How resource types work

A resource type is a set of rules for a group of resources. 4 settings on the resource type control how OfficeRnD Flex treats every resource of that type.

Can Book makes every resource of the resource type bookable on a calendar. A bookable resource with no resource rate is free to book. Learn how resource rates set the price of a booking →
Booking Mode sets the booking unit. You can select a booking mode only when you select the Can Book checkbox. The 'Time' booking mode makes resources bookable by the hour. The 'Date' booking mode makes resources bookable by the day. One resource type has one booking mode. If you need hourly bookings and daily bookings for similar spaces, create a separate resource type for each booking mode.
Can Assign makes every resource of the resource type assignable to members and companies through memberships and contracts.
Primary includes the resource type in your occupancy figures, so you can track the occupancy of resources of that type.

Important: Can Book, Can Assign, and Booking Mode apply to every resource of the resource type. If you change one of these settings, the change affects all existing resources of that resource type.

When you assign a resource to a member or a company, those assignment dates are not available for booking. OfficeRnD treats those dates as occupied, so 2 people cannot use the same resource at the same time. A resource type can be both bookable and assignable. Make a resource type both bookable and assignable →

Configure the default resource types

OfficeRnD Flex includes 6 default resource types. You can change the settings of each default resource type to match how you offer that space.

The default resource types on the Resource Types page are:

Dedicated desk
Hotdesk
Meeting room
Not available
Office desk
Private office

See what each default resource type represents →

Follow these steps to change the settings of a default resource type:

Go to Settings > Space > Resource Types.
Open the resource type that you want to change.
Select or clear Can Book, Can Assign, and Primary. Each setting is explained under How resource types work.
If Can Book is selected, select the Booking Mode: 'Time' for hourly bookings or 'Date' for daily bookings.
Click Update to save the settings for all resources of that resource type.

Create a custom resource type

The default resource types cover desks, offices, and meeting rooms. If you offer a space that is none of these, create a custom resource type for it. For example, you can create custom resource types for event spaces, suites, or parking spots.

You can create custom resource types only for the 'Zone' type. To get a custom resource type of the 'Desk' type, contact OfficeRnD support.

Follow these steps to create a custom resource type:

Go to Settings > Space > Resource Types.
Click Add Resource Type.
Enter the settings of the new resource type. The table below explains each setting.
Click Add to create the resource type.

The following table explains each resource type setting.

Setting	What it does
Name	The name of the resource type. For example, 'Event space'.
Icon	The icon that represents the resource type on the Member Portal.
Unique Key	The key that links the resource type to a floor plan space type. For example, 'event_space'.
Color	The color of the resource type on the floor plan.
Can Book	Makes every resource of the resource type bookable on a calendar.
Booking Mode	Sets hourly bookings ('Time') or daily bookings ('Date'). You can select a booking mode only when Can Book is selected.
Can Assign	Makes every resource of the resource type assignable through memberships and contracts.
Primary	Includes the resource type in your occupancy figures. Counts only when Can Assign is also selected.

The following video shows how to create a custom resource type and use it on the floor plan.

Link a custom resource type to the floor plan

A new custom resource type has no shape on the floor plan yet. To draw resources of the new type on the floor plan, create a floor plan space type with the same unique key.

Follow these steps to create a floor plan space type:

Go to Settings > Space > Resource Types.
Click Add Floor Plan Space Type.
In Name, enter a name for the space type. For example, use the same name as the resource type, such as 'Event space'.
In Type, enter the resource type's Unique Key. If the key in Type differs from the resource type's Unique Key, OfficeRnD cannot connect the space type to the resource type.
In Color, select the color you want the space type to be on the floor plan.
Click Add to create the space type.

Add a Member Portal booking page for a resource type

The resource type now appears on the floor plan. If the resource type is bookable, give members a separate calendar page on the Member Portal to book it.

Follow these steps to add a Member Portal booking page:

Go to Settings > Space > Resource Types.
Click the cogwheel next to the resource type.
Select Add a Member Portal Booking Page.
Set up the booking page settings and appearance.
Click Add to create the booking page.

Members who book a resource from this booking page can invite guests and visitors to the booking. Guest invites work for every bookable resource type of the Zone type, except flexible areas. Invite guests and visitors to a booking →

Add resources of a custom resource type

A custom resource type has no resources until you add them. Add each resource under Space, on the custom resource type tab. Add resources of your custom resource type →

An assignable custom resource type also needs a custom plan type. The resource's Target Plan field must point to a billing plan of that custom plan type. Without the custom plan type, you cannot assign the resource to a member or a company. Connect a billing plan to a resource through its target plan →

Best practices

If you plan to use the BlueID door access integration, end the resource type's Unique Key with '_group' or '_room'. BlueID syncs only resource types with a Unique Key that ends in '_group' or '_room'. Connect BlueID to your bookable resources →

If you rent out parking spots, create a custom resource type for parking spots before you add them. With a separate resource type, you can assign each parking spot to a member through a membership. Assign parking spots to members →

FAQs

Can a resource type be both bookable and assignable?

A resource type can be both bookable and assignable. OfficeRnD checks bookings and assignments together. Assignment dates aren't available for booking, so double-booking can't happen. Make a resource type both bookable and assignable →

Why can't members book an assigned resource?

Members cannot book an assigned resource for the dates of its assignment. OfficeRnD treats those dates as occupied, which prevents a double booking. After the assignment ends, the resource is available for booking again.

Can I create a custom resource type of the 'Desk' type?

You cannot create a custom resource type of the 'Desk' type yourself. Admins can create custom resource types only for the 'Zone' type. To get a custom resource type of the 'Desk' type, contact OfficeRnD support.

Can resources of the same resource type use different booking modes?

Resources of the same resource type cannot use different booking modes. Booking Mode is a resource-type setting, so every resource of that type uses the same booking mode. Create a separate resource type for each booking mode that you need.

Why does my custom resource type not show on the floor plan?

A custom resource type shows on the floor plan only after you link it to a floor plan space type. The Type key of the space type must be the same as the Unique Key of the resource type. If the 2 keys are different, OfficeRnD cannot connect the space type to the resource type.

What do I need before I can assign a resource of a custom resource type?

To assign a resource of a custom resource type, you need a custom plan type for that resource type. Select Can Assign on the resource type. Then select a billing plan of the custom plan type in the Target Plan field of each resource.

Can members invite guests to bookings of a custom resource type?

Members can invite guests and visitors to bookings of a bookable custom resource type of the Zone type. Flexible areas are the only exception. Each guest and visitor gets the booking details by email.

Manage default and custom resource types

In this article: