In case you as an organiser want to know who your guests are bringing as an extra guest, this is called a personal extra guest.
Activate the 'Extra guest' option in Event details - Advanced (Registration of extra guests is an advanced registration feature and must be purchased separately.)
First, determine the information you want your invitee to provide about the extra guest (eg. name, email, company, workshop choice).
As an organiser, you can determine how you want to send the confirmation email.
This registration option is not available when paid tickets apply to your event. In this case all invitees need to purchase their own ticket.
You can set the number of extra guests per ticket in the Ticket Module.
Registration flow extra guest
Your contact receives an invitation email, including a link to the registration form.
In the registration form, the invitee indicates the number of extra guests.
Your invitee enters the contact details of the extra guest(s) that are needed for registration: for instance: first name, last name and - in case the confirmation email goes directly to the guest - email address.
Please note: Your invitee will get an alert when you want to close the page, and you did not finish the form (both main registration + extra guest form). This does not work on phones and tablets.
All registered contacts are displayed in the registration overview - the extra guests appear in a separate list and the contact card indicates by whom each guest was invited.
Settings: send confirmation email to the invitee
When you are allowing your invitees to bring an extra guest (+1) to your event, first determine if you want to send a mail to your guest. And if you do, who do you want to send the confirmation email to: your invitee, the extra guest or not at all?
Activate the ‘Extra guest’ option in Event details - Advanced and select 'by name.
Select ‘Send to invitee’ in the section concerning the confirmation email.
The invitee will receive two types of confirmation emails: One general confirmation email and another confirmation email for each extra guest. Each separate confirmation email needs to be manually forwarded to the extra guest by your invitee.
Both drafts for the confirmation emails are generated automatically in the Mail Module: one for the invitee, one for the extra guest. In the confirmation email for the invitee, the extra guest(s) are indicated.
In case the registration details need to be completed, indicate this clearly in the confirmation email to the extra guest.
Both emails contain a personal link. With this link, both invitee and extra guest can access their personal registration page. The personal registration page of your invitee also displays the details of his/her extra guest(s).
Both emails can be used to cancel the invitation of the extra guest (i.e. the invitee can also cancel on behalf of the extra guest).
The invitee can now forward the confirmation email(s) to the extra guest(s).
Settings: send confirmation email directly to the extra guest
Activate the ‘Extra guest’ option in Event details - Advanced and select 'by name'.
Select ‘Send to guest’ in the section concerning the confirmation email.
In the registration form, an extra question concerning the total number of guests is included automatically.
Determine the information that your invitee needs to provide in order to register the extra guest.
In the Mail Module, a draft of the confirmation email for each extra guest is generated automatically. This email contains the name of the person inviting him/her. In this confirmation email, indicate clearly which information your invitee still needs to provide in order to invite the extra guest.
A personal link is included in the confirmation email. Here, the extra guest can complete the registration details, and indicate whether he/she wants to appear on the guest list.
The confirmation email always includes a cancellation link.
The invitee receives a separate confirmation email.
Settings: send no confirmation email
Activate the entry registration in Event details - Advanced and select type introduce: 'by name'.
Choose 'none of the above' in the question about the confirmation email.
In the Mail Module there is now a set-up ready for the confirmation email that is sent to the invitee.
When the e-ticket is attached, the e-ticket shows the amount of introduces.