Mobaro lets you take Results out of the platform in whatever shape your reporting needs: a polished PDF for sharing, a structured Excel file for analysis, or a programmatic API pull for automated pipelines. This article covers every export option, when to reach for each, and how to export at scale.

What's covered:

Every export starts from the same place — select one or more Results in the Results section, then click Export. The option you choose determines the format and level of detail. Before exporting, use the filters on the Results page (Checklist, Location, Time range, Score, and more) to narrow down to exactly the Results you want, which keeps files small and relevant.

A PDF export produces a Mobaro-generated report that mirrors what was completed in the app. If a Report Template is applied, the PDF respects it, so you can produce a focused report that hides full-score questions, images, or other content — see Creating and using Report Templates. To export a PDF:

Excel exports come in several flavours, each structured for a different kind of analysis.

This export splits each Checklist into its own worksheet, making it easy to manually review details across a range of submitted Checklists. Only answered questions are exported, on a per-line basis. Each answer includes:

To export, go to Results, select the Result(s), click Export, then Export results as Excel document.

This option combines selected Results into a single worksheet, so you can compare them side by side. It:

Questions or answer options with a red background indicate changes over time — for example, questions or answer options that were not present when a Result was completed, or that have since been removed from the Checklist.

The Power Query Dashboard export contains data similar to the Excel document, but formatted as fixed tabular columns plus ready-made dashboards. Columns include Result ID, Checklist language, answer times in both local and UTC format, scoring details, Location data, User details, answer details (page, Checklist, question, and answer data), comments, and data on Assignments and attachments created from the Results. Each row represents one provided answer — questions with multiple answers get one row each.

When you first open the file, enable editing and content (the file uses External Data Connections), then load the data by clicking the Data tab in Excel and pressing Refresh All. This may take a while depending on the amount of data, but unless you are manually editing the data worksheet you only need to do it once.

Report worksheets are marked in green, and the exported data sits in blue worksheets named Data, Comments, and Assignments. Each standard dashboard comes with predefined widgets and filters for slicing the responses.

Two lighter exports are also available from the Export menu: Export result summary for a high-level overview of the selected Results without per-question detail, and Export text questions to Excel for pulling free-text answers out on their own for quick review.

For automated or recurring exports, Mobaro's API lets you pull Results programmatically as JSON — ideal for feeding a data warehouse, a BI tool like Power BI or Tableau, or a custom application, without anyone manually clicking Export. For the full walkthrough — authentication, the Results endpoint, filtering, and example requests — see Pulling Results via the API, or start with Getting started with the Mobaro API if the API is new to you.

Q: Why can't I select the aggregated Excel export?
A: That format only works when all selected Results are from the same Checklist. Use the Checklist filter to narrow your selection to one Checklist, then try again.

Q: How do I export more than 5 PDFs at once?
A: PDF exports are capped at 5 at a time in the backend. For larger volumes, set up a Result Report notification rule to email PDF reports automatically.

Q: Can I control what appears in an exported report?
A: Yes — apply a Report Template. Templates let you hide full-score questions, images, comments, the front page, and much more. See Creating and using Report Templates.

Q: What do the red cells in the aggregated export mean?
A: They flag questions or answer options that changed over time — added after a Result was completed, or removed from the Checklist since.

Q: Does Power Query work on a Mac?
A: No. The Power Query Dashboard export requires Microsoft Windows. Office for Mac is not supported.

Q: Can I automate exports on a schedule?
A: Yes — use the API with date filters to pull Results on a recurring basis, or use a Result Report notification rule for automated PDF delivery by email.