🎯 Purpose of the article
This guide helps you understand the different visibility options for your actions so you can control who can view and access them. It also explains the difference between publishing and visibility, so you can better tailor how your actions are shared internally.
💡 Publishing vs. Visibility – What’s the difference?
Publishing = Activates or deactivates the action.
→ An unpublished action remains invisible and inaccessible, even if it’s marked as “public” or shared via a link.
Visibility = Determines who can see the initiative.
→ Example: an action that’s visible only via a link or open to external users.
👉 Make sure to publish your initiative so it’s accessible, regardless of the visibility setting.
🔏 Publishing an Action
As an admin, you can choose whether to publish or unpublish any initiative.
From the “Find an action” tab:
👉 Click the 👁 icon directly on the initiative card.From “My Actions”:
👉 Use the toggle button next to the initiative title.
👁️ Limit Visibility to a Restricted Audience
You can choose not to list an action in the public catalogue, making it accessible only via direct link—perfect for:
Targeting a specific employee group
Private, capacity-limited events like a team volunteering day
How to do this:
In the action settings, uncheck the box “This initiative/challenge should be visible in the catalogue.”
Save.
Share the action URL via email, Teams, Slack, etc.
👉 Employees can register just by clicking the link.
💡 Make sure the action is published to make the link work.
📁 Tip: Group “Hidden” Actions Together
You can organize non-listed actions in a manual collection and share the collection link with selected employees.
🌐 Make an Action Public to External Users
You can also allow people outside your company (who don’t have a platform account) to join an action:
In the action settings, check the box “Accessible to users outside the company.”
Save.
FAQ
Managing the visibility of an initiative: published, hidden, or restricted to a limited audience
Managing the visibility of an initiative: published, hidden, or restricted to a limited audience
You can control the visibility of an initiative based on your needs:
• Published initiative: it appears in the “Find an initiative” catalog and is visible to all employees according to their access level.
• Hidden initiative: it no longer appears in the catalog but remains accessible through a direct link. This mode is useful when you want to restrict access to a limited audience (e.g., an internal group, a committee, ambassadors, etc.).
• Unpublished initiative: it is no longer visible or accessible, even via a direct link.
These options allow you to share an initiative widely, temporarily remove it from the catalog, or make it available only to a targeted audience — without deleting it.
If you need help choosing the most appropriate visibility mode, the Komeet team is here to assist you.
Why is an initiative visible to admins but not to employees in the “Find an initiative” menu?
Why is an initiative visible to admins but not to employees in the “Find an initiative” menu?
You may sometimes see an initiative in your action catalog (Actions > Initiatives) but not in the “Find an initiative” view used by employees.
Several reasons can explain this:
• The initiative is unpublished: unpublished initiatives do not appear in the employee search. Make sure to check its publication status.
• The initiative is unpublished at a different entity level: in networked organizations, an initiative may be published at a higher level but unpublished at a sub-entity level. Ensure you are checking visibility at the correct entity.
• The initiative’s themes / action areas are not enabled: if the themes associated with the initiative are not activated on your platform, it will not appear in the “Find an initiative” screen.
If you are unsure about the cause or cannot identify the visibility issue, feel free to contact the Komeet team — we can verify the configuration and guide you through the resolution.