1. Overview
This guide explains how to integrate Kenjo with Mobilic to ensure full compliance with time tracking regulations.
You’ll learn:
How to set up the integration
How to invite employees to Mobilic
How time tracking works with Mobilic-specific fields
How employees approve their time entries
How managers approve employee time
Note: After setting up the integration, you and your employees will only use Kenjo. No need to switch between platforms! We’ll make sure that all entries are synced with Mobilic.
2. Set Up the Integration
Go to Kenjo > Settings > Integrations
Find and activate the Mobilic integration
You’ll see the Mobilic integration overview page
Follow the steps below to complete the setup
Note:
You need a Mobilic account to set up the integration. If you don’t have one yet, please create it first.
3. Steps to Connect Kenjo and Mobilic
In Kenjo, copy the Client ID
Open the Mobilic API Interface (LINK)
In Mobilic, click on Ajouter un client ID
Paste the Kenjo Client ID and click Valider
You will receive an Identifiant de société
Go back to Kenjo and paste this value into the required field
Click Connecter à Mobilic
If successful, you will see a confirmation message
Click D'Accord Compris
Great! Kenjo is now connected to Mobilic. Let’s invite your employees!
4. Invite Employees to Mobilic
Once the integration is set up, you can decide which employees should use Mobilic.
Go to Attendance > Mobilic Integration
You’ll see a list of all employees in Kenjo
Click the three-dot menu next to an employee > Activate for Mobilic
The employee’s status changes to Waiting for Validation
Note:
The employee will receive an email from Mobilic with instructions to accept the integration with Kenjo. This step is mandatory for each employee in order to sync time entries.
5. Activate multiple employees at once
Select multiple employees by checking their boxes left of their names
Click ACTIONS
Select Activate for Mobilic
All selected employees will receive their Mobilic activation email
Note:
Kenjo admins will also be admins in Mobilic.
What Employees Need to Do
Open the email from Mobilic
Follow the instructions to activate the account
Once they accept the email their status will change to Active in Kenjo
Note:
Only employees with the status Active will see the extra Mobilic fields and have their entries synced. Make sure everyone completes the email validation before starting time tracking
6. Time Tracking Flow and Mobilic Fields
Once an employee is active, they’ll see additional Mobilic-specific fields during time tracking in Kenjo.
Note: Make sure that Geo-Location is active in the employees policy. Check at Attendance > Settings > Attendance Policies > Location tracking
6.1 During Check-In
Employees will be prompted to fill in:
Vehicle number (Numéro du véhicule)
Start mileage (Début du kilométrage)
ℹ️ These are mandatory to complete the check-in
6.2 During Check-Out
Employees must enter:
Confirm to check out
End mileage (Fin du kilométrage)
ℹ️ This is mandatory to complete the check-in.
6.3 After Check-Out
Approval by employees
A summary screen appears where employees can approve the entry
We recommend approving the entry immediately. Alternatively, employees can go to Timesheet > Today to approve later.
7. Open the QR Code during a control
Employees needs to open the mobile app > punch clock. Here they can click on the QR Code icon in order to generate the QR Code
8. After Check-Out
8. 1 Approval by manager
After the employee approves their entry, you (as the manager) can also approve it.
Go to Attendance > Attendance Summary (Desktop)
Choose to:
Approve entries in bulk, or
Open an employee's details and approve individual entries
Here, you can also see if the employee completed the activation process.
Note:
You can only approve entries that are already approved by the employee.
9. Background information
For Drivers (The 24h Window):
Time Limit: 24 hours.
Type of Days: These are continuous hours (calendar time).
Detail: The driver has 24 hours from the start of their work day (prise de service) to modify or validate their activities. If they do nothing, the system automatically validates the entries at the end of this 24-hour window.
For Admins/Managers (The 48h/2-Day Window):
Time Limit: 2 days.
Type of Days: These are Business Days (Jours ouvrés).
Detail: Once the driver's period is over (validated manually or automatically), the manager has a period of 2 business days to review, modify, and validate the data. If no action is taken by the manager within these 2 business days, the system automatically validates the records as they are.
10. Summary
With the Mobilic integration in Kenjo, you get a smooth and compliant time tracking solution. Once the setup is complete and employees are activated:
All time entries are tracked in Kenjo
Mobilic fields are automatically synced
No need to switch tools
Full transparency and approval flows for employees and managers
If you need additional support, feel free to reach out to our support team anytime.