Before you can submit a Due Diligence Statement (DDS) to TRACES NT, you first need to generate the DDS in Interu and ensure you have all the information that TRACES NT will require for the DDS submission. To do, follow the below steps:
Add a Due Diligence Statement
Due Diligence Statements (DDS) are generated from Deliveries in Interu, so you need to determine which specific data in your supply chain requires you to submit a DDS and generate the DDS from that data. You can add a Due Diligence Statement to Products, Items, Deliveries and Purchase Orders.
Add a Due Diligence Statement to a Product
Once you've identified the Product you want to generate a DDS for, follow the steps below:
Go to the Products page via the main left-side menu.
Select the relevant Product from the list.
The Product details side panel will open on the right. Go to the EUDR DDS section.
Click the + Add button.
In the Add reference pop-up window, ensure + New is selected and fill in the required fields:
Internal reference number: Pre-populated with the Product name, but you can enter a custom reference number to help identify the statement on TRACES NT.
Activity: Specify if this is for Import (entering EU), Export (leaving EU), or Domestic trade.\
Operator: Select the relevant Operator from the dropdown menu.
Depending on the option chosen in 2. Activity, you will need to select the relevant Country from the list:
If Import is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU entry: the Country of the organisation that will accept the goods into the EU. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Example: a shipment is sent from Gabon to Austria but will enter the EU through a port in Belgium. In this case, Country of entry is Belgium and Country of activity is Austria.
If Export is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU exit: the EU Country from which the goods will be sent to another country. By default, Interu populates this field with the Delivery's From Location Country, but you can edit this value if that is not correct.
If domestic is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Total quantity: Enter the volume or mass (e.g., m3) covered by this statement.
Balance tracking: Choose how to track the quantity balance:
HS Code: Tracks balance based on the HS code.
Product: Tracks balance based on the specific Interu Product ID.
Source supply chain for production places: Select Product to use the product's existing supply chain data, or Supplier(s) to include all upstream suppliers.
Suppliers/ Buyers: Specify the suppliers and the buyers of this product.
Validity period: Select the date range (Start Date to End Date) for which this statement is valid.
Geo location confidential: Check this box if the geolocation data should be treated as confidential.
Click Generate.
Add a Due Diligence Statement to an item
Once you've identified the Item you want to generate a DDS for, follow the steps below:
Go to the Items page via the main left-side menu.
Select the relevant Item from the list.
The Item details side panel will open on the right. Go to the EUDR DDS section.
Click the + Add button.
In the Add reference pop-up window, ensure + New is selected and fill in the required fields:
Internal reference number: Pre-populated with the Item name, but you can enter a custom reference number to help identify the statement on TRACES NT.
Activity: Specify if this is for Import (entering EU), Export (leaving EU), or Domestic trade.
Operator: Select the relevant Operator from the dropdown menu.
Depending on the option chosen in 2. Activity, you will need to select the relevant Country from the list:
If Import is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU entry: the Country of the organisation that will accept the goods into the EU. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Example: a shipment is sent from Gabon to Austria but will enter the EU through a port in Belgium. In this case, Country of entry is Belgium and Country of activity is Austria.
If Export is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU exit: the EU Country from which the goods will be sent to another country. By default, Interu populates this field with the Delivery's From Location Country, but you can edit this value if that is not correct.
If domestic is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Suppliers & Buyer (optional): Select the suppliers and buyers in this scenario.
Source supply chain for production places: Choose which supply chain to trace back to the production place.
Validity period: Select the date range (Start Date to End Date) for which this statement is valid.
Geo location confidential: Check this box if the geolocation data should be treated as confidential.
Add a Due Diligence Statement to an Delivery
Once you've identified the Delivery you want to generate a DDS for, follow the steps below:
Go to the Deliveries page via the main left-side menu.
Select the relevant Delivery from the list.
The Delivery details side panel will open on the right. Go to the EUDR DDS section.
Click the + Add button.
In the Add reference pop-up window, ensure + New is selected and fill in the required fields:
Internal reference number: Pre-populated with the Item name, but you can enter a custom reference number to help identify the statement on TRACES NT.
Activity: Specify if this is for Import (entering EU), Export (leaving EU), or Domestic trade.
Operator: Select the relevant Operator from the dropdown menu.
Depending on the option chosen in 2. Activity, you will need to select the relevant Country from the list:
If Import is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU entry: the Country of the organisation that will accept the goods into the EU. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Example: a shipment is sent from Gabon to Austria but will enter the EU through a port in Belgium. In this case, Country of entry is Belgium and Country of activity is Austria.
If Export is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU exit: the EU Country from which the goods will be sent to another country. By default, Interu populates this field with the Delivery's From Location Country, but you can edit this value if that is not correct.
If domestic is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Suppliers & Buyer (optional): Select the suppliers and buyers in this scenario.
Source supply chain for production places: Choose which supply chain to trace back to the production place.
Validity period: Select the date range (Start Date to End Date) for which this statement is valid.
Geo location confidential: Check this box if the geolocation data should be treated as confidential.
Add a Due Diligence Statement to an Purchase Order
Once you've identified the Purchase Order you want to generate a DDS for, follow the steps below:
Go to the Purchase Orders page via the main left-side menu.
Select the relevant Purchase Order from the list.
The Purchase Order details side panel will open on the right. Go to the EUDR DDS section.
Click the + Add button.
In the Add reference pop-up window, ensure + New is selected and fill in the required fields:
Internal reference number: Pre-populated with the Item name, but you can enter a custom reference number to help identify the statement on TRACES NT.
Activity: Specify if this is for Import (entering EU), Export (leaving EU), or Domestic trade.
Operator: Select the relevant Operator from the dropdown menu.
Depending on the option chosen in 2. Activity, you will need to select the relevant Country from the list:
If Import is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU entry: the Country of the organisation that will accept the goods into the EU. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Example: a shipment is sent from Gabon to Austria but will enter the EU through a port in Belgium. In this case, Country of entry is Belgium and Country of activity is Austria.
If Export is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Country of EU exit: the EU Country from which the goods will be sent to another country. By default, Interu populates this field with the Delivery's From Location Country, but you can edit this value if that is not correct.
If domestic is chosen:
Country of activity: the Country of the EU Operator to which the goods in the shipment are ultimately sent to. By default, Interu populates this field with the Delivery's To Location Country, but you can edit this value if that is not correct.
Suppliers & Buyer (optional): Select the suppliers and buyers in this scenario.
Source supply chain for production places: Choose which supply chain to trace back to the production place.
Validity period: Select the date range (Start Date to End Date) for which this statement is valid.
Geo location confidential: Check this box if the geolocation data should be treated as confidential.
Access a Generated Due Diligence Statement
Once a Due Diligence Statement (DDS) for a Delivery has been generated (see Add a Due Diligence Statement), you can access it in two ways:
Access a DDS from Products, Items, Deliveries and Purchase Orders page
To access a saved DDS from the these page, proceed as follows:
Go to the Products, Items, Deliveries or Purchase Orders page from via the main left-side menu
Select the data that contains the DDS you created from the list
The details side panel will open on the right. Go to the EUDR DDS section.
A new browser tab will open with the DDS.
Access a DDS from the EUDR page
To access a saved Due Diligence Statement (DDS) from the EUDR page, proceed as follows:
Go to EUDR statements page from the main left-side menu
In the list view, locate the relevant DDS and click the corresponding Internal reference number
A new browser tab will open with the DDS selected
Delete a Generated Due Diligence Statement
If you wish to delete a Due Diligence Statement (DDS) you created, you can do so as follows:
Go to the DDS you wish to delete (see Access a Generated Due Diligence Statement)
Click the three-dot menu (⋮) in the top-right corner
Click Delete from the dropdown menu
In the Delete confirmation pop-up window, click Delete to confirm
A ✓ Statement removed confirmation message should appear (bottom left).
