The recurring vouchers feature may be used for payments that need to be made for the same amount on a set frequency. A recurring voucher is set up one time. The system will automatically generate a new voucher based on the frequency specified by the user.
Recurring Voucher Entry
To navigate to the Recurring Vouchers screen, you can navigate to the Recurring Vouchers menu at the assignment level.
Creating a recurring voucher follows the same process as that used when creating a standard voucher. However, the user will notice the addition of a “Schedule” tab.
Schedule Tab
The Schedule tab is where the user specifies both the frequency and the range of recurrence for the recurring voucher.
Type and Sub Type - select from the configured dropdown list of what type of voucher is being created
Frequency - Frequency allows the user to specify how often a voucher should be created.
Range of Recurrence - Range of recurrence allows the user to specify an end date for automatic voucher creation. The user may also select “No End Date”
Recurring Voucher Processing
Navigate to recurring voucher processing by searching in Global Search or clicking on the Recurring Voucher Processing menu item usually situated in the Processes menu group at the company level. Click
to create a new batch
The Recurring Vouchers – Process a Batch
This screen allows the user to limit which vouchers should be included in the new batch.
Click
to proceed.
The Recurring Payments Batch has 2 sections:
Recurring Payments – Review and Create Vouchers
The Recurring Payments – Review and Create Vouchers screen allows the user to specify certain information to be associated with the new vouchers.
Vouchers to Create
The Vouchers to Create section displays a list of the vouchers to be created
Click
to create the vouchers for the batch. Once the vouchers have been created, they are available to be reviewed, edited, approved, etc. At this point, the same business process used to manage standard vouchers should be followed.
Things to Note
The Recurring Voucher setup needs to be in the Approved status first before it can be pulled into a Recurring Voucher Batch Process.
The Recurring Voucher Categorization Type and Subtype drop-down lists are configurable in the Lookup Maintenance screen. This allows the user to specify what choices are available within the Recurring Voucher Type and Subtype drop-down lists. Select Recurring Voucher Type/Subtype from the lookup field drop-down list.
