Expenses that require a manual review will be indicated on the screen under the "Needs Review" column. These expenses will have

and

buttons under the "Action" column.

When

is pressed, a mandatory Reject Reason field appears in the Confirm Action pop-up window. Enter the reason and click

. A reason must be given for the outcome to be rejected. When

is clicked, the screen is automatically refreshed.

After the user has manually reviewed the expense and clicked on either

or

the "Needs Review" Column is updated to "No" and the "Expense Status" is updated based on the action taken by the user.

The

button provides an audit trail of the expense. In the column "Rule Name", a hyperlink directs the user to the rule definition on the Expense Audit Settings screen if the user has access to that screen based on their security role's rights.

After an expense has been reviewed, a new line is added to the summary table detailing the outcome of the manual review, the date of the review and the name of the reviewer. A Rejected Reason appears for any manually rejected expenses.

A user can override the results of the audit process for vouchers that have been manually reviewed (approved or rejected). The

button appears if an expense has been approved or rejected.

After clicking the

button a user must selected either <Approved> or <Rejected> from the Expense Status drop down list and populate the Reason field before clicking

on the Override Expense pop-up window.

Each time an expense has been overridden, a new line is added to the summary table detailing the outcome of the user override, the date of the override, the name of user who did the override and the Rejected / Approval reason.

Note that every rule executed will have their individual result reinforced by a color code.

Approved - Approved with no need for review

Rejected - Rejected with no need for review

Approved - Approved however requiring a Review

Rejected - Rejected however requiring a Review

Non-Auditable - Rules linked with one/several preconditions that failed

When selecting several records, the user can also bulk approve/reject several expenses in a single action only if the selected expenses require approving or denying.

If a selected record has "No" in the "Needs Review" column, the

and

will not appear and expenses cannot be updated in bulk using a single action.