You can also create a new Assignment by copying data from an existing Assignment for the same employee.
You need to do the following to enable the
button.
To create a new Assignment via the copy method:
Select the Employees tab and search for the Employee whose Assignment you want to copy.
Browse to that Employees page.
Find the Assignment that you want to copy from the list of the Employee’s Assignments (pictured) and click the copy button.
At the prompt, confirm that you want to create a Copy of the Assignment.
If the Assignment System Number can be entered manually you will be prompted for the System number of the new Assignment. If the Assignment System Number is auto created you will not be prompted.
Once the copy is complete you will be shown the Assignment page for the newly created Assignment.
When creating a new assignment or authorization, if the employee has an existing assignment, the family data will copy from the existing assignment. These are the fields that are copied:
Below is the information the copy functionality copies.
Default Currency
Cost Currency
Phase
From Company Segment Level Information
From Segment Level Information
From Country
From State/Province
From City
From Currency
From Identifiers
From Title
From Salary Grade
Report Currency
VIP Status
Home Payroll System
Below is the information that is defaulted.
System Number (based upon system preference)
Employee ID
Assignment inactive status (Always Active)
The following additional records are included in the copy:
Assignment Employee Contact Information
Location Type
Contact Type
Number/Address
Start Date
End Date
Primary
NOTE: The record is only copied if the Location Type is Departure Office, Departure Residence, Mail Service, Mobile/Other, or Personal Email
Assignment Mailing Address Summary
Primary
Location Type
Address Line 1
Address Line 2
Address Line 3
Country
State/Province
City
Postal Code
Used For
Begin Date
End Date
NOTE: The record is only copied if the Location Type is Departure Office, Departure Residence, Mail Service, Mobile/Other, or Personal Email
Spouse/Domestic Partner
Last Name
First Name
Middle Name
Preferred Name
Former Name
Title
Suffix
Nation ID Number
Marriage/Union Date
Relationship to Employee
Gender
Status
Primary Citizenship Country
Secondary Citizenship Country
Birth Date
Country of Birth
State/Province of Birth
City of Birth
Note, to copy the family data, enable the Copy Family Data in System Preference
Spouse’s/Domestic Partner’s Passports
First Name, Middle Name, and Last Name
Issue Country
Issue City
Passport Number
Issue Date
Expiration Date
Children & Dependents
Last Name
First Name
Middle Name
Former Name
Nation ID Number
Relationship to Employee
Gender
Status
Included in COLA
Primary Citizenship Country
Secondary Citizenship Country
Birth Date
Age
Country of Birth
State/Province of Birth
City of Birth
Children & Dependents’ Passports
First Name, Middle Name, and Last Name
Issue Country
Issue City
Passport Number
Issue Date
Expiration Date