A nominal code, also known as an account code or general ledger code, is a distinctive identifier assigned to each account in a company's chart of accounts. This structured list categorises financial transactions and enables organisations to systematically record and track various types of income, expenses, assets, liabilities, and equity. Nominal codes play a pivotal role in maintaining organised financial records, aiding in the preparation of financial statements, and ensuring adherence to accounting standards. The structure and numbering of nominal codes vary between companies, providing a standardised way to classify and analyse financial activities.

View Setting

➡️ Profile Icon > Settings > Finance > Nominal Codes > View

Add a Nominal Account

➡️ Add a Nominal Account

Complete the Side Panel
- Nominal Account Type:
  - Sales: Used for customer invoices.
  - Expense: Used for supplier invoices.
  - Bank: Used for payments and credit notes.
- Description: Add a brief reference for the nominal account, useful for accounting purposes.
- Third-Party Accounting Code: Enter the corresponding code used in your accounting software, if applicable.
Click Save
Use the slider to adjust the order of your nominal codes as needed.

Manage Nominal Codes

It's important to maintain your nominal codes by updating them or archiving old ones.

Edit a Nominal Account

➡️ Edit > Amend > Save

Delete a Nominal Account

➡️ Delete > Type "Delete" > Click Save

Archive a Nominal Account

➡️ Archive > Type "Archive" > Click Save

Nominal codes and Accounting packages

If you have an accounting package you will need to link your nominal codes to Commusoft.

Linking Existing nominal codes

➡️ Nominal Codes

Click Edit next to the Nominal Code
Locate the Thirdparty reference field
Enter the Code from package
- We recommned you use copy/paste for accuracy

How to find the nominal code in you accounting package.

Xero	Settings > Chart of Accounts > Locate the nominal code you want > Copy the code in column.
Sage 50cloud Accounts	Chart of accounts > Find the appropriate account > Copy the code (4 digit number) in Account Name.
Sage Business Cloud Accounting	Bank account Banking > Click on the required Bank Account > Locate the URL on your browser > Copy the number at the end. All other nominals Settings > Chart of Accounts > Find the appropriate account > Left-click the code a pop-up box appears > Copy the code under Nominal Code.
Sage 200 Web Portal	Nominal > Nominal List > Find the appropriate account > Note the number under 'Code'.
QuickBooks Online	Chart of Accounts > Find the appropriate account > Click the nominal code > Open the edit screen > The Code you need to find is listed under the box labelled 'Name'. Make a note of this.
FreeAgent	Settings > Accounting Categories > Find the appropriate account > Make a note of the number in the Code column.
Kashflow	System settings > General Settings > Nominal Accounts > Find the appropriate account > Make a note of the number in the Code column.

Why are my nominals not set up correctly?

Please make sure that nominal codes within your accounting package adhere to the following, corresponding types in Commusoft and your Accounting package:

Xero

Commusoft	Accounting package
Sales	Revenue
Expense	Expense
Bank	Bank

Sage 50Cloud Accounts

Commusoft	Accounting package
Sales	Revenue
Expense	Expense
Bank	Bank

Sage Business Cloud Accounting

Commusoft	Accounting package
Sales	Sales
Expense	Direct Expenses
Bank	URL, not a Nominal code

Quickbooks Online

Commusoft	Accounting package
Sales	Income
Expense	Cost of Sales
Bank	Cash at bank and in hand

Quickbooks Desktop

Commusoft	Accounting package
Sales	Income
Expense	Expense
Bank	Bank

FreeAgent

Commusoft	Accounting package
Sales	Income
Expense	Cost of Sales
Bank	URL, not a Nominal code