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How to use the Report Scheduler for QuickBooks Online

Reports can be scheduled by Account Owners and Administrators in any ApprovalMax for QuickBooks Online Organisation.

Updated over 2 months ago

This is how you schedule a report

  1. In the main menu select your Organisation and go to the Reports section, open a high-level (Request reports) or item-level report (Line item reports):​


  2. Select one of the predefined reports, or create your own. Then click on the Clock icon in the upper right-hand corner of the Report screen:​

  3. Add a rule name, type in the email address of users you want to send the report to, schedule its sending (use predefined parameters or customise your own) and click on SAVE:

  4. An email with the report attached and containing a link to this report in ApprovalMax will be sent out on the specified date and time.

Please note: Reports are sent based on the Organisation's timezone.

Please note: Reports are not sent retrospectively, i.e. if you set a report on 17th December to be sent every 5th day of the month, you will receive the first one in January.



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