If you want to upgrade your subscription (i.e. change the plan, increase the number of Organisations, switch to annual billing), open the Subscriptions tab on the Billing & Subscriptions page:
Click on Change plan at the top to get to the Upgrade Subscription page, where you'll see the preselected Advanced/Premium plan:
Here, you can also purchase/upgrade add-ons and increase the number of Organisations allowed under your subscription. Volume-based discounts apply when you add 5 or more Organisations:
If you switch to annual billing, you’ll see a 17% discount applied to your subscription.:
The summary on the right shows your current and updated subscription details. If everything looks correct, click Next to continue:
Review the full summary on this screen. Click on PAY NOW to finalise your subscription upgrade. If you need to update your selections, use the Change button located in the top right corner.
After clicking on PAY NOW, you’ll be charged a pro-rata upgrade fee.
This is how the pro-rata fee is calculated:
Let’s say you purchased an ApprovalMax for Xero Advanced subscription on 1 January and paid 80 EUR for it:
Product
| Qty
| Amount paid | Next billing amount
| Next billing date
|
ApprovalMax for Xero Premium
|
1
|
80 EUR
|
80 EUR
|
1 Feb
|
On 14 January (middle of the month), you decide to put one more Organisation on this subscription. For this you need to upgrade.
Let’s take a look at how the fees are calculated
The upgraded subscription will cost 80 EUR x 2 Organisations = 160 EUR per month, which is the fee for the next full billing period. However, when you upgrade on 14 January, you’ll need to pay the upgraded subscription price only for the second half of January, i.e. 80 EUR (160 EUR / 2). Half of the monthly fee already paid for the initial subscription will be refunded as you won’t be using it after the upgrade.
Here’s how the line items of the invoice for such an upgrade will look:
Product | Qty | Amount |
Unused time for the ApprovalMax for Xero Premium plan until the end of the month (½ of the billing cycle) |
1
|
80 EUR / 2 = 40 EUR (half the price of January) will be refunded: - 40 EUR |
|
|
(80 EUR * 2 Org.) / 2 = 80 EUR will be charged for the second half of January for the upgrade: 80 EUR
|
| 40 EUR
|
|
On 14 January, you’ll be charged a 40 EUR pro-rata fee for the upgrade; and from the start of the next billing period (1 Feb) you’ll be charged 160 EUR per month.
Product
|
Qty
|
Amount paid
|
Next billing amount
|
Next billing date
|
ApprovalMax for Xero Premium
|
2
|
160 EUR
|
160 EUR
|
1 March
|
You can find all your invoices here:
To upgrade one or several Organisations in your subscription, please refer to this article: How can I upgrade one or several of my Organisations to the Advanced/Premium plan?
Please note: Upgrading a plan for subscriptions purchased on the Xero App Store differs and is done on the Xero side
If you want to increase the number of Organisations or switch to yearly billing, please contact the ApprovalMax sales team.