Workspace Management allows users to oversee their entire organization’s ad accounts, ensuring consistent protection and feature adoption across all connected accounts.
This article explains the functionality of Workspace Management, its structure, and how users can leverage it to monitor, manage, and optimize Ads Defender across multiple ad accounts.
What is Workspace Management?
Workspace Management is the top-level interface in Ads Defender that provides:
Account Management: A comprehensive overview of all connected ad accounts.
Protection Monitoring: Ensures Ads Defender’s click fraud protection and other features are activated across accounts.
Cross-Account Statistics: Aggregated performance metrics, including replaced clicks and reallocated budget across all accounts.
User Management: Control over team members’ access and permissions within the workspace.
How Workspace Management is Organized
Workspace Management is structured into multiple tabs, each serving a specific purpose. This layout is similar to the Metrics View, providing a familiar, organized experience for users.
Tabs in Workspace Management:
Overview (Home Tab)
Statistics
Accounts
Users
Email Notifications
Overview Tab – The Home Page of Workspace Management
The Overview Tab acts as the central home page for Ads Defender when users launch the application. It provides a high-level snapshot of all connected accounts, enabling users to quickly assess protection status, feature adoption, and success KPI across their workspace.
Key Components of the Overview Tab
Connected Accounts Overview:
Displays all ad accounts linked to the workspace.
Provides a visual assessment of protection status and feature activation for each account.
Allows users to verify whether essential Ads Defender features are enabled, such as:
Click Fraud Protection
Site Check
Link Check
Feature Adoption and Activation Status:
Each connected account displays the current adoption status of Ads Defender’s core features.
Labels indicate if the features are active or inactive
Cross-Account Success KPI:
Success KPI:
Replaced Clicks – The total number of fraudulent clicks blocked across all accounts.
Reallocated Budget – The estimated budget saved by preventing fraudulent clicks.
Data is presented for:
Last Month – Offers a quick way to calculate the monthly ROI for Ads Defender.
Lifetime Value (LTV): Aggregates savings over the entire period Ads Defender has been active in the workspace.
Why the Overview Tab Matters
Centralized Monitoring:
Users gain a bird’s-eye view of protection and adoption across all ad accounts, ensuring no account is left vulnerable.
Efficiency:
Quickly assess and troubleshoot potential gaps in protection.
ROI Tracking:
Evaluate Ads Defender’s overall effectiveness by comparing click savings to budget allocations.
Statistics Tab – Cross-Account Insights and Performance Tracking
The Statistics Tab in Ads Defender’s Workspace Management provides cross-account insights by consolidating key performance data from all connected ad accounts into a single, comprehensive table. This tab allows users to monitor multiple accounts at once, offering a streamlined way to track unqualified traffic, protection metrics, and performance anomalies without diving into individual account dashboards.
Purpose of the Statistics Tab
The Statistics Tab is designed to:
Simplify performance tracking across multiple accounts.
Provide a high-level overview of Ads Defender’s impact on each ad account.
Offer an efficient workflow for large organizations or workspaces with numerous accounts.
By consolidating data into one view, the Statistics Tab helps decision-makers and account managers quickly assess the overall performance and protection status of their ad accounts.
Key Metrics in the Statistics Tab
The tab displays key metrics collected by Ads Defender, giving users full visibility into account activity and protection performance.
Metrics Available per Account:
Unqualified Ratio – The percentage of total clicks that were flagged as unqualified.
Blocked IPs – Number of IP addresses that were flagged and blocked.
Excluded Audiences – The size of excluded audience lists used for audience-based protection.
Blocked Placements – Number of websites or apps that were excluded from running ads.
Broken Links: Number of broken or invalid URLs identified by Link Check.
Domain Downtime: Number of hours of downtime detected by Site Check.
Functionality – Sorting, Filtering, and Exporting Data
The Statistics Tab is offering sorting, filtering, and export capabilities to enhance data analysis.
Sorting Options (Examples):
Sort by Unqualified Ratio (Descending) to identify accounts most affected by click fraud.
Sort by Blocked Placements to find accounts with the highest number of excluded sites or apps.
Filtering Options (Examples):
Filter by specific account names to focus on individual accounts.
Filter by click thresholds to view accounts that exceed a specific volume of unqualified or valid clicks.
Exporting Data:
Full Export: Download the entire dataset for internal reporting or analysis.
Filtered Export: Export subsets of data, preserving any filters applied to the table.
Exported data is provided in CSV format for easy integration into spreadsheets, presentations, or other reporting tools.
Use Cases for the Statistics Tab
Cross-Account Reporting:
Ideal for large organizations managing multiple ad accounts across different regions or departments.
Simplifies performance reviews by aggregating data from all accounts into a single report.
Strategic Oversight:
Senior managers can monitor high-level performance without needing to dive into the granular details of each account.
Accounts Tab – Managing Connected Accounts and User Access
The Accounts Tab in Ads Defender’s Workspace Management provides a comprehensive overview of all ad accounts connected to the workspace. It allows users to manage account connections, control user access, and monitor account status, ensuring smooth operation across all linked platforms.
Purpose of the Accounts Tab
The Accounts Tab is designed to:
List and manage all ad accounts connected to the workspace.
Provide quick insights into account status (connected/disconnected).
Control user access to specific ad accounts.
Reconnect or remove accounts as needed.
This tab streamlines account management, making it easier for admins to oversee multiple ad platforms, troubleshoot connectivity issues, and allocate user access efficiently.
Layout of the Accounts Tab
The Accounts Tab features a simple table layout that organizes key account details into easily accessible columns.
Columns in the Accounts Table:
Account Name: Displays the name of each connected ad account.
Publisher: Shows the platform (e.g., Google Ads, Meta Ads) associated with the account.
Account ID: The unique identifier for each ad account.
Users with Access: Shows the number of users who have access to each account.
Status: Indicates whether the account is connected or disconnected.
Managing Account Connections and User Access
The Accounts Tab provides several key management functions directly from the table interface:
Reconnecting Disconnected Accounts:
If an account is disconnected, users can:
Select the account using the checkbox.
Click the Reconnect button to restore the connection using the same token and credentials.
This allows for quick reconnection without needing to repeat the full authentication process.
Adding or Removing User Access:
Next to the Reconnect button are two icons:
➕ (Add User Access):
Select one or more accounts and click this icon to add members with access to those specific accounts.
This allows for account-specific access without giving users full workspace permissions.
➖ (Remove User Access):
Select accounts and click this icon to remove member access from specific ad accounts.
Deleting Accounts:
A trash bin icon at the top allows admins to delete selected accounts from the workspace that are no longer in use.
Use Cases for the Accounts Tab
Centralized Account Management:
Admins can manage all connected ad accounts from a single interface, saving time when handling large workspaces with multiple ad accounts across platforms.
Efficient User Access Control:
Easily grant or revoke access for specific users to ensure the right team members have visibility into relevant accounts.
Quick Reconnection Workflow:
Reconnect multiple accounts at once without requiring reauthentication, streamlining account maintenance and minimizing downtime.
Best Practices for Managing Accounts
Regularly Check for Disconnected Accounts:
Monitor the status column frequently to ensure all accounts remain connected. Address disconnections immediately using the Reconnect button.
Audit User Access:
Review user access to accounts regularly, adding or removing members as team responsibilities change.
Clean Up Old Accounts:
Use the delete function to remove accounts that are no longer used, keeping the workspace organized and current.
Users Tab – Managing Workspace Users and Roles
The Users Tab in Ads Defender’s Workspace Management provides a clear, centralized interface to manage user access, roles, and invitations across the entire workspace. This tab allows admins to control who can access ad accounts, ensuring that the right team members have the appropriate permissions.
Purpose of the Users Tab
The Users Tab is designed to:
Manage user roles across the workspace.
Invite new users and assign them to specific accounts or roles.
Edit roles for existing users (e.g., upgrading a user from member to admin).
Remove users from the workspace when needed.
Track invitations, including pending and expired invites.
This tab streamlines user management for large teams, ensuring that access to ad accounts is controlled and easily adjustable as team structures evolve.
Layout of the Users Tab
The Users Tab consists of a simple table displaying essential information about each user in the workspace.
Columns in the Users Table:
Name: Displays the full name of the user.
Email: Shows the user’s email address, which serves as their login.
Role: Indicates the user’s role in the workspace:
Owner – Full control over the workspace and serves as the primary point of contact for Ads Defender.
Admin – Can manage users, invite others, and oversee ad account connections.
Member – Has restricted access to specific ad accounts.
Accounts Accessed: The number of ad accounts the user can access.
User Invitations and Status
Below the user list, the tab displays:
Pending Invitations – Users who have been invited but have not yet accepted the invite.
Expired Invitations – Invites that were not accepted within the 3-day expiration window.
Inviting New Users
To invite a new user:
Click the blue "Invite User" button.
Enter the user’s email address.
Select their role (Admin or Member).
Click Send Invitation.
The user will receive an email invitation to join Ads Defender. If the invitation is not accepted within three days, it will appear under Expired Invitations.
Editing or Deleting Users
The Users Tab allows for bulk actions through checkboxes next to each user’s name.
Edit Roles (Upgrade or Downgrade):
Select one or more users using the checkboxes.
Click the pencil icon to change their role (e.g., upgrade from Member to Admin).
This ensures flexible role adjustments as responsibilities change.
Transferring the owner role can only be done by the Ads Defender Support Team
Delete Users:
Select users via the checkbox.
Click the trash bin icon to remove them from the workspace.
This applies to both active users and pending invitations.
Deleting a user revokes access to all ad accounts in the workspace.
Use Cases for the Users Tab
Manage Team Access:
Ensure each user has the appropriate level of access to manage ad accounts without compromising security.
Track Invitations:
Monitor pending and expired invitations to ensure team members receive timely access.
Adapt to Organizational Changes:
Quickly upgrade or downgrade roles as users’ responsibilities evolve.
Audit Access Regularly:
Regularly review user lists to ensure only current team members have access to sensitive accounts.
Email Notifications Tab – Automating Monthly Reports
The Email Notifications Tab in Ads Defender’s Workspace Management allows admins to set up and manage automated monthly email reports for each connected ad account. This feature ensures that key users stay informed about account performance and protection metrics without needing to manually log into Ads Defender.
Purpose of the Email Notifications Tab
The Email Notifications Tab is designed to:
Automate the distribution of monthly performance reports for individual ad accounts.
Ensure that relevant team members receive regular updates on Ads Defender’s activity.
Allow admins to add or remove users from email reports for each account easily.
Provide an option to send reports immediately when necessary.
Layout of the Email Notifications Tab
The tab features a simple table view listing all ad accounts connected to the workspace.
Columns in the Table:
Account Name: The name of the ad account.
Publisher: The platform (Google Ads, Meta Ads) associated with the account.
Recipients: A list of users who are currently set up to receive reports for that account.
Managing Email Report Recipients
Adding Users to Monthly Reports:
Select one or more accounts by clicking the checkboxes next to their names.
Click the ➕ icon (small person with a plus) to add users as recipients.
Important:
Users must be active members, admins, or the workspace owner in Ads Defender.
External emails (users outside Ads Defender) cannot be added.
Removing Users from Reports:
Select the desired account(s) and click the ➖ icon (small person with a minus).
This action removes the selected user(s) from receiving reports for the chosen accounts.
Sending Reports Immediately:
To send an email report instantly, select the account(s) and click the paper plane icon next to the plus and minus icons.
This action sends the most recent monthly report (covering the last full calendar month) to all recipients.
Stopping Notifications for an Account:
Select the account(s) and click the trash bin icon to stop email reports from being generated for those accounts.
How Monthly Email Reports Work
Frequency: Reports are sent on the first day of each month and cover data for the previous calendar month.
Recipients: Only users added to the notification list for a specific account will receive reports.
Content: Email reports provide insights into:
Unqualified click statistics
Blocked IPs, placements, and audience lists
Site Check and Link Check Statistics