Yes, where a training provider is expecting a large cohort of learners to reach gateway at a similar time, early planning with EAL is supported.
Early EPA Planning
Providers can proactively engage with EPA Operations in advance of gateway submission to help secure assessment capacity. To do this, the provider must supply key information, including:
Number of learners expected
Apprenticeship standard
Pathway (where applicable)
Expected gateway date(s)
Any specific requirements, such as:
Security clearance checks
Location considerations
Employer/site constraints
What Happens Next
Once this information is provided:
An EPA Coordinator will review the details
The coordinator will then contact the provider directly to:
Discuss EPA demand and timelines
Plan assessor availability
Agree a suitable approach to scheduling assessments
This collaborative planning helps ensure that appropriate resources are in place to support timely EPA delivery.
Important Considerations
Early planning does not replace the need for formal gateway submission
Learners can only proceed to EPA once gateway has been approved
Dates discussed in advance are subject to final confirmation and assessor availability
Best Practice
For large cohorts, providers should:
Contact EPA Operations as early as possible
Provide clear and accurate forecast data
Maintain communication if numbers or timelines change