Criteria for procurement object
Criterion type
Scoring for criteria
Changing the order of criteria and deleting criteria
Common/general criteria
The forms that suppliers must complete regarding procurement objects and related criteria are specified in the “Procurement object criteria” section. This section is also used to draft the tender comparison criteria – the points and weightings – as well as the methods for calculating these. These are also shown on the comparison table.
Criteria for procurement object
The desired number of criteria can be specified for each object row or object group
The criteria may be:
Requested information
Requirements set for the object
Factors that affect the selection criteria
Matters subject to notification
Also, grouping sub-headers
Create a new criterion by clicking “Add object group criterion” or “Add object row criterion” for a specific object row.
Specify how the criterion is allocated
Select the applicable product/service row for the criterion
General: the criterion applies to the entire object group in general
All objects: the criterion is requested for each product/service row in the product group (scores cannot be calculated for these criteria)
Enter a name for the criterion
Click the “Expand field” icon after the field if you would like to enter more text
Criterion type
The criterion type defines the type of information that suppliers can enter when completing the electronic tender form.
Mandatory requirements can be set for criteria such that suppliers must enter information or answer in a specific way in order to fulfill the minimum requirements set for the call for tenders (tenders that do not comply with the call for tenders are exceptions to this).
Select a criterion type
Numerical
The supplier enters numerical data
Option to specify minimum and/or maximum values
Option to specify a field suffix (such as “kg”, “pcs”, “h”, “days”)
Option to set this as mandatory by selecting “Entry required”
Uploadable
The supplier uploads a file
Option to set this as mandatory by selecting “Upload required”
Yes/no
The supplier responds yes or no
Option to make a “yes” response mandatory by selecting “Yes required”
Text
The supplier enters free text
Option to set this as mandatory by selecting “Entry required”
For your information
Text for the supplier's information – no response requested
Header
Sub-headers to group and clarify requirements
Menu
A drop-down menu enabling the supplier to select one option
Option to set this as mandatory by selecting “Selection required”
Add a menu criterion by clicking the “Edit menu rows” icon
Enter an explanation
Add a menu row by clicking “Add menu row”
Add options to the criterion by selecting “Add to criterion”
Multiple-choice menu
A menu enabling the supplier to select one or more options
Option to set this as mandatory by selecting “Selection required”
Menu options are created as described above
Price
No/yes
The supplier responds no or yes
Option to make a “no” response mandatory by selecting “No required”
Price attachment
The tenderer enters the price and price attachment. Both must be entered before the tender can be submitted
The price attachment criterion can only be used for requesting the price if the ‘price is requested using the formula defined in the call for tenders’ option is selected
A name and field ending can be entered for the ‘Price attachment’ criterion, but no criterion-specific scoring. The effect on the score is based on the potentially specified maximum price score
Only one price attachment can be assigned to a single item.
Scoring for criteria
The editing view enables you to set the maximum number of points for criteria. The number of points is set by entering the maximum number of points for the criterion into the “Maximum points” field. You can then move to the next field by pressing tab or by clicking in the editing view. The point calculation method can then be selected from a menu.
The calculation method that can be selected depends on the criterion type
Numerical
Automatic scoring
Specify automatic point calculation in the menu that appears
Manual score entry
Points are entered into the comparison table
Relationship to the smallest (automatic)
Relationship to the largest (automatic)
Uploadable
Manual score entry
Points are entered into the comparison table
Yes/no
Automatic scoring
Suppliers will receive the maximum number of points if they answer “Yes”
No points are given for an answer of “No”
Manual score entry
Points are entered into the comparison table
Text
Manual score entry
Points are entered into the comparison table
For your information
Manual score entry
Points are entered into the comparison table
Header
No scoring available
Menu
The number of points is set by specifying menu scores
Multiple-choice menu
The number of points is set by specifying menu scores
Price
These are always compared using the “Relationship to the smallest (automatic)” formula
No/yes
Automatic scoring
Suppliers will receive the maximum number of points if they answer “No”
No points are given for an answer of “Yes”
Manual score entry
Points are entered into the comparison table
Price attachment
No scoring can be defined for the criterion directly. The effect on the score is based on the potentially specified maximum price score if a value is defined for the field concerned
See also: Price request selection and price criterion.
Changing the order of criteria and deleting criteria
Export the selections in the form of a criterion group:
Select the rows to export to the criterion library as a criterion group and click "Export the selections in the form of a criterion group”
Add a new row above the criterion:
This adds a new row above the criterion
Change the order of the criterion rows:
Click the arrow buttons to change the order of the criteria
Remove criterion:
Remove a criterion by clicking the red cross
See also: Dynamic additional information fields.
Copy criteria
The “Copy criterion” function enables you to copy the criteria for an object group.
Select the criteria to copy from the object group
Select the criteria that you would like to copy
NOTE: Price criteria cannot be copied from one object group to another.
Select the object groups to copy the criteria into
“Copy criteria”
Common/general criteria
When the call for tenders is being drafted, depending on the comparison criteria set for the procurement objects, either common criteria (for each object row or object group) or general criteria (overall procurement and order of priority) can be set.
General criteria (overall procurement and order of priority)
General criteria can be set for overall procurements and procurements based on order of priority. These are criteria related to the procurement in general: they are not allocated to individual products or services.
General criteria are set using the same principles as for criteria that are directly allocated to procurement objects
The picture shows an example of how general appear in the comparison view.
Shared criteria (by object row and object group)
Shared criteria can be set for procurements by object row and object group. These criteria apply to all of the groups/rows and they are taken into consideration for all groups/rows in the comparison phase.
Shared criteria are set using the same principles as for criteria that are directly allocated to procurement objects
The points entered in this section are automatically taken into consideration for all specified object rows or object groups (in this case, them maximum number of points available for object groups must be specified as the smallest number of total points for shared criteria)
The picture shows an example of how shared criteria appear in the comparison view.
See also: Preview supplier's tender form.