Lightened procurement is a procure that can be used for making procurements that fall below the national threshold and remain outside the scope of the Act on Public Procurement and Concession Contracts.
The procedure can be used when the information pursuant to the Act on Public Procurement and Concession Contracts need not be declared, but you want to use the versatile scoring of price and comparison criteria. Lightened procurement is typically used by energy companies, for example. Lightened procurement is also well-suited to those who make small-scale procurement and put procurement below the national threshold out to open tender, but still want to use versatile scoring.
Preparing a call for tenders
The call for tenders form of a lightened procurement is consistent with the national procurement notice template. All checks pursuant to the Act on Public Procurement and Concession Contracts have been removed from the template, but the publication of the call for tenders requires that all mandatory information marked with an asterisk (*) have been filled out.
Contracting authority and contact information
Contact information of the contracting authority
This section is used for defining the contact information, nature and presentation of the contracting entity.
Mandatory information is marked with an asterisk (*). Click ‘Return contracting authority’s contact information’ from the top right corner to return the default information.
Participating communities
Click ‘Add contract’
Click the blue pencil button to add the details of the community
When you click the blue pencil button again, the details of the currently opened community will close
To delete a community you added from the form, click the red waste basket button
Click ‘Select communities’
From the resulting window, select one or several pre-saved communities or community groups
The selected communities are listed on the form
If you want to view the details of the added community, click the blue pencil button to open the details on the form.
When you click the blue pencil button again, the details of the currently opened community will close
To delete a community you added from the form, click the red waste basket button
Procurement object
Procurement name
Enter a procurement name.
Procurement identification or reference number
The system will assign an identification number automatically. The identifier may be edited if necessary.
Procurement description
You may choose a procurement description from the pre-saved texts or enter the description in the text field.
Procurement validity period
Define a validity period for the procurement.
Category
Select the procurement category
Supplies
Service
Works
If applicable, click ‘Do not show category to suppliers’ to hide the procurement category from tenderers.
Estimated value of procurement
Enter the exact value or price range
Select whether the estimated value or price range is to be published on the call for tenders form
Possible option information
Select whether or not the contract is subject to renewal
If yes, enter the description and initial period in the resulting view
Type of procedure
Type of procedure
Select the type of procedure
Open
Restricted
If applicable, click ‘Do not show type of procedure to suppliers’ to hide the type of procedure from tenderers
Partial tenders within object groups allowed
Select whether partial tenders within object groups will be allowed.
Alternate tenders accepted
Select whether an alternative tender will be accepted
Time limit for receipt of tenders or requests to participate
Select from the calendar or enter the time limit for receipt of tenders or requests to participate
If applicable, enter additional information related to the time limit for tenders under ‘Additional information’.
Minimum time frame during which the tenderer must maintain the tender
Enter the minimum time frame during which the tenderer must maintain the tender
Click the calendar button to select the date or
Enter the duration in months
Choose the definition of comparison criteria
Eligibility requirements
Eligibility requirements are defined as in other notices. More detailed instructions can be found in the article Eligibility Requirements.
Procurement object criteria
More detailed instructions can be found in the articles Creating Acquisition Objects (UX) and Acquisition Object Criteria (UX)
Other information
The section is optional.
Attachments and links
The documents related to the notification will be uploaded to the section. If necessary, you can also add links.
Preview and release
In the section you can open or save the notification PDF. If necessary, it can be emailed for preview and comments can be requested.
NOTE! A lightened procurement can be published both to the Small-Scale Procurement Service and to the Supplier Portal. A lightened procurement cannot be published to HILMA.