The supplier register can be found on the Cloudia Competitions homepage. The functionality allows for the establishment of a qualification system, ie a declaration of the supplier register (specific areas).
The front view of the supplier register can be used to create a supplier register and view previous notifications of status folders.
Create a new supplier register
Choose "Create new supplier register"
Choose system language
Choose system currency
Choose "create new"
The Supplier register notification contains the following tabs.
NOTICE! The HILMA selection is missing from the supplier register publication. The announcement may only be published on the Supplier portal and on providers invited directly by e-mail. If the notice is to be published on the TED service, the notice handler must send the notice to TED. This procedure is used because the supplier register cannot be published in HILMA.
Processing of Supplier register
Choose folder "Active" and desired notice from listing
Open the notice information page
Applications can be in status
In progress
Accepted
Rejected
Have reviewed
Processing of application
Choose the application to be processed
NOTICE! The process goes the same way for "pending, approved, and rejected" applications
Processing view will open:
Applicant
Request status
Applicant's response to settled suitability requirements
Processing the application
Accept or reject the request and write reasoning if needed
Accept request
Reject request
Confirm selection or cancel
Choose "Save and send" or "Cancel"
Have reviewed
Under "Have reviewed" can be viewed people who reviewed the supplier register notice from Supplier portal
Editing the suitability requirements
If suitability requirements of supplier register needs to be edited, it can be done by "Open the suitability requirements of the notification for editing" function
Suitability requirements
Make necessary changes in the section suitability requirements
Completion of editing
NOTICE! Completing the edit will send an email to all suppliers asking them to complete and submit any previous application.
Write email cover letter which will send to all who reviewed the notice or who has send application
Calls for tenders
Choose "New call for tenders based on the supplier register"
Choose notice language and currency
Choose "Copy suitability requirements from the supplier register"
Choose "Create call for tender"
Calls for tenders included in the Supplier register will be listed to the view
Choose the call for tenders desired to view from listing
Choose "Go to the call for tenders information page"
